Office Services Coordinator

Job Description

Job Description

Crestfield Talent is seeking an organized Office Services Coordinator to support everyday workplace operations for a professional office in Philadelphia. This position helps keep administrative processes, internal requests, records, supplies, and office communications running efficiently.

The role is suited for someone who is dependable, comfortable coordinating multiple tasks, and enjoys keeping a workplace organized.

Responsibilities

• Coordinate routine office and administrative activities

• Maintain digital records, documents, and internal files

• Assist with meeting rooms, calendars, and scheduling requests

• Monitor office supplies and coordinate replenishment when needed

• Receive and distribute incoming mail and deliveries

• Respond to routine internal requests from employees and departments

• Assist with document preparation and basic data entry

• Help maintain organized common areas and office resources

• Communicate with vendors and service providers when required

Qualifications

• Strong organizational and communication skills

• Comfortable using Microsoft Office or similar workplace software

• Ability to prioritize multiple requests during the workday

• Professional and dependable approach to work

• Strong attention to detail

• Previous office, administrative, reception, or customer service experience is preferred

Skills

Office Administration • Administrative Support • Microsoft Office • Scheduling • Records Management • Document Management • Vendor Coordination • Office Operations • Communication • Organization • Time Management

Position Highlights

• Full-time position

• Professional office environment

• Paid training and onboarding

• Opportunity to develop office operations experience

• Career growth opportunities