Administrative Assistant

Job Description Job Description Position Overview
We are seeking a highly organized, detail-oriented, and professional Administrative Assistant to support the daily operations of our growing construction company. The ideal candidate will have strong administrative experience, exceptional organizational skills, and advanced proficiency in Microsoft Office applications.
This role requires an individual who can effectively manage multiple priorities, support management personnel, coordinate office activities, prepare reports, and maintain efficient office operations in a fast-paced environment.
Key Responsibilities
Provide administrative support to management and various departments.
Create, maintain, and update company forms, documents, and spreadsheets.
Generate, analyze, and distribute reports using Microsoft Excel.
Order and maintain office supplies, equipment, and inventory.
Coordinate office functions, meetings, and company events.
Answer and direct incoming phone calls and correspondence.
Maintain electronic and paper filing systems.
Assist with project documentation and administrative support for construction operations.
Prepare correspondence, reports, presentations, and meeting materials.
Coordinate schedules, appointments, and travel arrangements as needed.
Ensure office procedures and records are organized and maintained accurately.
Support onboarding and administrative processes for employees.
Perform additional administrative duties as assigned.
Qualifications
Required:
High school diploma or equivalent.
3+ years of administrative or office support experience.
Advanced proficiency in Microsoft Office Suite, including:
Excel
Word
Outlook
PowerPoint

Strong experience creating forms, reports, and spreadsheets.
Excellent organizational and time management skills.
Strong written and verbal communication abilities.
Ability to manage multiple tasks and deadlines simultaneously.
Professional demeanor and strong customer service skills.
Attention to detail and accuracy.
Preferred:
Previous experience in the construction industry.
Experience supporting multiple managers or departments.
Familiarity with project management or construction software.
Associates degree in Business Administration or related field.
Skills & Competencies
Microsoft Office Expert
Excel Reporting & Data Management
Office Administration
Document Preparation
Records Management
Supply & Inventory Coordination
Multi-Tasking
Problem Solving
Communication & Customer Service
Team Collaboration
Benefits
Competitive pay
Health, dental, and vision insurance
Paid time off and holidays
401(k) plan
Professional development opportunities
Stable and growing company environment

Apply Today
If you are a motivated administrative professional who thrives in a fast-paced construction environment and enjoys supporting a successful team, we encourage you to apply.
Company Description FIS, strives to provide superior service in the industrial, commercial, telecommunication, and utility market. The safety of our team, their families, and our partners is our first priority. We believe in building lasting relationships through mutual respect and understanding. We vow to complete each project as safely and efficiently as possible while respecting our partners’ time and financial investment. Company Description FIS, strives to provide superior service in the industrial, commercial, telecommunication, and utility market. The safety of our team, their families, and our partners is our first priority. We believe in building lasting relationships through mutual respect and understanding. We vow to complete each project as safely and efficiently as possible while respecting our partners’ time and financial investment.