Accounting Clerk

Job Description

Job Description

Position Summary

The Accounts Payable/Accounts Receivable (AP/AR) Clerk is responsible for accurately processing vendor invoices, customer payments, collections support, account reconciliations, and maintaining financial records in accordance with Company policies, GAAP, and internal control requirements. This position works closely with Purchasing, Receiving, Production, Sales, and Accounting to ensure timely payment of vendors, accurate customer billing, and efficient cash flow management.

The ideal candidate is detail-oriented, organized, customer-service focused, and thrives in a fast-paced manufacturing environment.

Essential Duties and Responsibilities

Accounts Payable (75%)

• Process vendor invoices using three-way matching (Purchase Order, Receiving, and Vendor Invoice).
• Verify invoice accuracy including pricing, quantities, GL coding, taxes, freight, and approvals.
• Resolve invoice discrepancies with Purchasing and Receiving.
• Maintain vendor files including W-9 forms and payment terms.
• Prepare weekly AP payment proposals.
• Monitor vendor statements and reconcile discrepancies.
• Maintain AP Aging and follow up on outstanding issues.
• Ensure invoices are entered timely to maximize vendor discounts.
• Assist with month-end AP accruals for goods received but not invoiced.
• Maintain electronic invoice filing.

Accounts Receivable (25%)

• Generate and distribute customer invoices.
• Apply customer payments (checks, ACH, wire transfers, credit cards).
• Process customer credits and adjustments.
• Maintain customer accounts.
• Review daily cash receipts.
• Monitor customer aging reports.
• Contact customers regarding overdue invoices.
• Resolve payment discrepancies.
• Assist Sales with customer account inquiries.
• Prepare weekly collection reports.
• Process credit memos with appropriate approvals.
• Assist with customer account reconciliations.

General Accounting (10%)

• Assist with month-end closing activities.
• Prepare journal entries as assigned.
• Reconcile assigned balance sheet accounts.
• Assist with annual audit requests.
• Maintain accounting records and support documentation.
• Support inventory and physical inventory activities.
• Crosstrain with other accounting personnel.
• Perform other accounting duties as assigned.

Required Qualifications

Education

• Associate Degree in Accounting, Finance, or Business preferred OR Three Years Experience working as AP/AR Clerk in Manufacturing Environment.
• Other Equivalent accounting experience considered

Experience

• 3+ years of AP/AR experience
• Manufacturing accounting experience preferred
• ERP experience required
• SAGE 500 experience strongly preferred
• Microsoft Excel proficiency required

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