Executive Assistant to Finance Executives

Financial firm in NYC is hiring an Executive Assistant.

This role is 5 days onsite with great benefits!

Key Responsibilities:

• Calendar & Schedule Management: Manage and optimize calendars, including appointments, meetings, and events, ensuring time is strategically allocated according to priorities.
• Travel Coordination: Plan and coordinate domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Meeting Management: Coordinate meetings from start to finish, including scheduling, conference room reservations, agendas, materials, and participant coordination. Track and follow up on action items to ensure timely completion.
• Expense Management: Manage and track executive expenses, prepare expense reports, and support budget preparation and tracking.
• Executive Liaison: Serve as a key point of contact between the executive and internal teams, clients, and external stakeholders. Communicate priorities and directives, coordinate follow-ups, and help ensure effective communication and alignment across teams.

Requirements:

• Experience working at a financial firm is a plus, but not a must.
• 3+ years experience in an administrative role.