Project Coordinator

Project Administrator

Assisting the Office of Architecture ARB Review team. As a Project Administrator, you will be responsible for performing administrative and technical tasks to support efficient operations of architectural and engineering projects. You will support the project manager (and other staff as needed) by performing a variety of tasks related to documentation, organization and communication. You will communicate orally and via telephone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner. Additional duties include, but are not limited to the following:

• Organize and schedule meetings and appointments
• Prepare and distribute correspondence, transmittals and forms
• Prepare a variety of technical documents, distribute, and track/follow-up
• Manage documentation; maintain documentation in proper locations on network system
• Assist project manager and design staff in preparation of reports, spreadsheets, presentations, etc.
• Provide administrative support for the function as needed and undertake project tasks as required or as requested by supervisor or project manager
• Assist with Architecture Review Board related matters
• Respond to inquiries received from users in the Enterprise Architecture Review mailbox in a timely fashion
• Attending various ARB meetings, taking meeting minutes and following up on action items

Skill Requirements:

• Ability to work at computer workstation for extended periods
• Ability to work independently and collaboratively
• Strong organizational and planning skills
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong Proficiency in MS Office suite, emphasis on Excel along with knowledge of Adobe Acrobat
• Jira Cloud and SharePoint experience would be a plus

Experience Requirements:

• Bachelor Degree or related experience (3 to 6 years)
• Office experience in the field of Architecture, Engineering, or Software Development preferred
• Knowledge of office management systems and procedures

The top 3 must-haves for this role are:

• Proven organizational skills
• Proven multitasking ability
• Development lifecycle knowledge

The top 3 nice to have that would separate a successful candidate from their competition are:

• Agile experience
• Jira Cloud
• Sharepoint knowledge

This role is supporting our SDLC Transformation Initiative.

The interview process will include a phone or zoom screening. No test is required.

Working hours are 9 5 EST.

The duration of this contract is until December 31, 2024, but we are open to extension based on the persons productivity.

Training will be provided on internal material required for the job.

The day to day will involve organizing meetings and following up on emails about the Architecture Reviews and SDLC workflows. Performing ARB checks and spot checks of selected applications.