Human Resource Coordinator

Human Resource Coordinator

Join a 100-year-old infrastructure leader committed to innovation, safety, and career growth. You'll tackle complex, high-visibility projects that keep the lights on for millionswhile working with a team that values your expertise and empowers your professional development.

We are seeking a detail-oriented and people-focused Human Resource Coordinator to support HR operations across our West Region. In this role, you will lead and coordinate high-volume onboarding initiatives for both craft and professional employees, manage employee documentation, support Leaves of Absence, ensure compliance, and provide day-to-day HR support.

Location: Sacramento, CA

Travel Required: Regional travel for orientations & training

Responsibilities:

• Onboarding & Orientation: Lead new hire orientation for craft and professional employees across the West Region. Manage and facilitate high-volume onboarding programs, regularly onboarding classes of 20+ craft and professional employees while ensuring a positive and compliant employee experience. Prepare and distribute onboarding materials and new hire documentation. Coordinate background checks, drug screens, employment verifications, and onboarding requirements. Process hires in iCIMS, UKG, and JD Edwards and communicate with all applicable stakeholders. Ensure timely completion of onboarding milestones, compliance documentation, and system entries for large hiring groups. Travel to regional sites to conduct HR training and orientation.
• Leaves of Absence (LOA): Serve as the primary contact for FMLA, CFRA, disability, workers' comp, and personal leaves. Provide required forms, track leave timelines, and manage return-to-work processes. Update HR systems and communicate status changes to managers and payroll.
• Compliance & Documentation: Manage I-9 verification and retention for all new hires. Monitor subcontractor compliance with client I-9 requirements. Maintain accurate and confidential employee files. Manage required postings for all regional sites.
• HR & Employee Support: Process W-4 updates, personnel change forms, address changes, transfers, and step increases. Manage WRHR inbox inquiries and employee requests. Coordinate contingent worker setup and assignment management with internal teams. Ability to maintain strict confidentiality and ensure the security of sensitive employee information. Proficient in software programs including Word, Excel, PowerPoint, and HRIS (iCIMS, UKG, JDE preferred).

Qualifications:

• Educational Background: Bachelor's degree in Human Resources Management, Business, or equivalent experience.
• SHRM-CP preferred.
• Years of Relevant Experience: 2 - 4 years of progressive experience in Human resources or a business operations-related field.
• Proven experience leading high-volume onboarding efforts involving 20 or more craft and professional hires per onboarding cycle, orientation session, or hiring wave, with responsibility for compliance, documentation, HRIS entry, and stakeholder communication.
• Experience supporting field-based, construction, utilities, industrial, manufacturing, or similarly fast-paced workforce environments preferred.
• Proven ability to manage multiple onboarding timelines while ensuring accuracy, compliance, and excellent customer service.
• Wage Range: $25.19 - $37.79 hourly / DOE
• Henkels & McCoy West, LLC. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.