Administrative Assistant (11:30am-8pm)

2nd Shift! , M-F Saturday rotation. Hours 11:30am - 8pm

About Us 

Gabrielli Truck Leasing (GTL), a division of Gabrielli Truck Sales, is the Northeast’s largest commercial truck leasing and rental provider. We are seeking a Fleet Administrative Assistant to join our growing team. 

This role is critical in supporting our Fleet Operations team, ensuring smooth day-to-day operations, accurate recordkeeping, and professional communication with customers and vendors. 

Key Responsibilities 

• - Provide administrative support to the Fleet Director, Regional Managers, Supervisors, and Facility Managers. 

• - Prepare and maintain service department records, reports, and spreadsheets. 

• - Assist with Preventative Maintenance scheduling and follow-up with customers. 

• - Process warranty claims documentation and assist with OEM portal updates. 

• - Help manage Billback Estimates by compiling photos, repair orders, and supporting files. 

• - Monitor and track Out-of-Service and Substitute units, updating reports daily. 

• - Coordinate with Parts Administrators to ensure proper billing and returns processing. 

• - Prepare customer-ready correspondence, estimates, and compliance documentation. 

• - Maintain electronic filing systems for inspections, registrations, and repair orders. 

• - Support supervisors with timecard tracking, scheduling, and new-hire onboarding paperwork. 

• - Answer phones and emails, providing professional customer support and routing inquiries appropriately. 

• - Act as liaison between Leasing Fleet operations and other GTL departments (Sales, Rental, Retail Service). 

Requirements 

• - 2+ years administrative support experience (automotive/trucking industry preferred). 

• - Proficient in Microsoft Office (Excel, Word, Outlook, Teams). 

• - Experience with fleet management or dealership systems (Enrich, Decisiv, Geotab, or similar) a plus. 

• - Excellent organizational skills and attention to detail. • - Strong written and verbal communication skills. 

• - Ability to multitask in a fast-paced environment. 

• - Must pass background check and drug test. 

• - High School Diploma or GED required (Associate’s Degree preferred). 

Benefits 

• - Competitive salary with growth opportunities. 

• - Full benefits package: Medical, Dental, Vision, 401K. 

• - Paid Holidays and Paid Time Off. 

• - Career development within the Gabrielli organization. 

Why Join GTL? At Gabrielli Truck Leasing, you’ll be part of a team that values customer service, operational excellence, and professional growth. As a Fleet Administrative Assistant, your work directly contributes to keeping our customers’ trucks on the road and our operations running smoothl