Student Associate

Student Associate

Hiring Department: Facilities Services

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Non-Exempt from FLSA

Earliest Start Date: Immediately

Position Duration: Expected to Continue Until Aug 31, 2026

Location: UT MAIN CAMPUS

General Notes

A highly responsive and knowledgeable crew providing outstanding service for Facilities Services and to the university community.

Your skills will make a difference.

You'll be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience. If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin.

Must be authorized to work in the United States on a full-time basis for any employee without sponsorship.

Security sensitive; Criminal background check conducted on selected applicant. Hiring decision is contingent on applicant clearing check. This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code 51.215. Applications will be reviewed online by the hiring department.

Purpose

The student associate will support the FS Director's Office by providing front-line customer service, managing visitor check-ins, phones, and departmental inboxes. Responsibilities include assisting with calendar and resource reservations, updating organizational materials and maintaining SharePoint, and supporting events like New Employee Orientation and Leadership Roundtables. The role also involves using Smartsheet to track employee recognition, retirement requests, and flexible work arrangements, and assists staff departments with translations.

Responsibilities

• Providing front-line customer service and reception coverage, managing visitor check-ins, answering front-desk phone lines, and responding to and managing departmental inboxes.
• Assisting with calendar/resource reservations, updating organizational materials and maintaining SharePoint, and supporting events like New Employee Orientation, Leadership Roundtables, and workshops.
• Use Smartsheet to track employee recognition, retirement requests, and flexible work arrangements.
• Assist staff departments with translations, with strong emphasis for fluent and Native French communications. Drive University vehicles. Maintain acceptable driver rating as established in Policy: UTS157 Section 2.5.4.

Required Qualifications

1. Naturally welcoming demeanor 2. Interest in business and operations fields 3. Strong oral and written communication skills 4. Proficient with Microsoft Office Suite 5. Responsible and dependable 6. Creative thinker and problem solver 7. Ability to work with minimal supervision and produce quality work

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Fluency or Native French speaking

Salary Range

$18.00 per hour

Working Conditions

Environmental Demands:

• May work around standard office conditions

Physical Tasks:

• Repetitive use of a keyboard at a workstation
• Use of manual dexterity

Additional Working Conditions:

• Visa sponsorship NOT available. Please do not apply if you require Visa sponsorship.
• This position requires you to maintain internet service to be used as required for work.

Work Shift

• 40 Hour Work Week Schedule; Monday-Friday, 08:00 AM 05:00 PM. Schedule to be determined with supervisor.

Required Materials

• Resume/CV
• 3 work references with their contact information
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.