Administrative Assistant

Administrative Assistant

Waste Connections has an immediate opening for an Administrative Assistant to support daily operations at our landfill in Walnut, MS.

Responsibilities

• Minimum of 2 years of previous administrative or office support experience.
• Provide administrative support to landfill management and operations personnel.
• Greet and assist customers, contractors, and vendors in a professional and courteous manner.
• Answer multi-line phones, direct calls, and respond to customer inquiries.
• Process landfill transactions, tickets, payments, and receipts accurately.
• Maintain customer accounts and update information for billing and reporting purposes.
• Assist with accounts payable, purchase orders, and invoice processing.
• Prepare reports, spreadsheets, correspondence, and other documentation as needed.
• Maintain landfill records and support regulatory compliance documentation.
• Coordinate with customer service, dispatch, accounting, and operations teams to resolve customer concerns and service issues.
• Research and assist with customer billing inquiries and disputes.
• Demonstrate the ability to become proficient with company software and proprietary operating systems.
• Effectively communicate operational issues, customer concerns, and opportunities for improvement to management.
• Support employee onboarding paperwork, recordkeeping, and miscellaneous HR-related administrative tasks.
• Promote Waste Connections' commitment to safety, environmental compliance, and operational excellence.
• Maintain filing systems and ensure accuracy of data entry and records management.
• Perform other duties as assigned.

Requirements

• Experience with Microsoft Word, Excel, Outlook, and general office software.
• Strong customer service and communication skills, both verbal and written.
• Excellent organizational skills and attention to detail.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Experience working in transportation, waste, landfill, construction, logistics, or industrial environments preferred.
• Accounts payable or bookkeeping experience is a plus.
• Ability to work independently and as part of a team.
• Comfortable working in an office environment located at an active landfill operation.
• Experience with scale house systems, ticketing, or cash handling is a plus but not required.

What You'll Get From Us

• Competitive Compensation
• 401(k) with Company Match
• Medical, Dental, and Vision Insurance
• Employee Assistance Program (EAP)
• Emergency Travel Assistance
• Prepaid Legal Plan
• Scholarship Opportunities for Dependents
• Employee Stock Purchase Plan
• Employee Relief Fund
• Life Insurance
• Short-Term and Long-Term Disability Coverage

Waste Connections is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to disability or protected veteran status.