Executive Assistant

About Novellia

Novellia is the first and only company that lets anyone in the U.S. gain access to nearly a decade of their health data in under 30 seconds - 100% free. All your health records, across every doctor, in one place, always up to date.

We are the only patient-powered real-world data platform delivering comprehensive, patient-authorized longitudinal health insights to accelerate biopharma innovation. Unlike traditional RWD providers who deliver fragmented institutional data, we empower patients to access 20+ years of their health records, then transform these complete health journeys into fit-for-purpose datasets for evidence generation, regulatory submissions, and market access. We are growing 5x year over year, have raised close to $30M in funding, and are backed by tier-1 investors including Spark Capital, Khosla Ventures, and Bling Capital.

Working with the world's top researchers, we turn health insights into life-changing action for millions of people around the world.

The Role

Novellia is looking for a highly responsive, resourceful Executive Assistant to support our CEO. This is not a standard 9-5 support role. Our CEO's schedule frequently extend into early mornings and evenings, and we need someone who can match that rhythm. It's important this role stays reachable outside standard business hours and treating time-sensitive requests with urgency, regardless of when they land.

Beyond responsiveness, this person needs to genuinely understand our business well enough to prioritize and represent the CEO appropriately, and know New York City well enough to book restaurants, coordinate meeting locations, and make sound judgment calls on venues and logistics without heavy guidance.

Key Responsibilities

1. Calendar Management - Own and manage complex calendars for the CEO and other members of leadership, including scheduling in-office interviews and internal/external meetings, resolving conflicts, and proactively flagging scheduling issues before they become problems.
2. Travel Arrangements - Plan and book all travel logistics (flights, hotels, ground transportation) for the CEO, adapting quickly to last-minute changes.
3. Meeting & Dinner Coordination - Book meetings, client dinners, and other engagements across NYC, using strong local knowledge to select appropriate venues and manage reservations.
4. Responsive Communication - Be reliably reachable and responsive to the CEO's requests outside standard business hours (early AM / late PM), given the nature of his schedule and outreach patterns.
5. Business Context & Judgment - Understand enough about Novellia's business, priorities, and key relationships to make informed decisions on the CEO's behalf and prioritize competing requests appropriately.
6. Maintain confidentiality -Handle confidential and sensitive information with discretion and sound judgment, maintaining the highest level of trust and professionalism.
7. Values-Driven Communication - Act as a cultural ambassador in all interactions, embodying Novellia's values through clear, thoughtful, and respectful communication with employees, candidates, and external partners.

What We're Looking For

1. Proven experience as an Executive Assistant supporting a senior executive (CEO/Founder experience strongly preferred), ideally at a startup or fast-paced company.
2. Deep familiarity with New York City: restaurants, venues, neighborhoods, and logistics; with the judgment to make strong recommendations independently.
3. Demonstrated ability and willingness to be responsive outside traditional business hours, including early mornings and evenings.
4. Strong organizational skills with experience managing complex, shifting calendars for multiple stakeholders.
5. Experience coordinating domestic travel arrangements.
6. Excellent judgment, discretion, and the ability to represent the CEO professionally in written and verbal communication.
7. Comfort operating in ambiguity and adapting quickly as priorities shift.