Payments Admin / Deposits Specialist [Remote]

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Payments Admin / Deposits Specialist based in the United States.

This role offers the opportunity to support critical financial operations by ensuring accurate and timely processing of healthcare-related payments.
The position focuses on payment reconciliation, transaction investigation, and maintaining accurate financial records across complex workflows.
You will act as a detail-oriented problem solver, identifying discrepancies and ensuring funds are correctly matched to the appropriate accounts.
The role combines financial operations, data analysis, and communication with external partners in a collaborative remote environment.
You will contribute directly to operational efficiency by managing high-volume transactions with precision and consistency.
This is an excellent opportunity for someone who enjoys structured processes, problem-solving, and making a measurable impact through accurate financial administration.

Accountabilities

The Payments Admin / Deposits Specialist will manage daily payment processing activities, ensuring incoming funds are accurately recorded, reconciled, and assigned. This role requires strong attention to detail, investigative thinking, and the ability to collaborate with internal teams and external partners to resolve payment-related issues.

• Download and review daily bank transactions, including ACH payments and checks, to ensure accurate processing.
• Reconcile incoming payments and manually match deposits to the correct cases within internal systems.
• Investigate complex or bulk payments by identifying payment sources, allocating funds correctly, and resolving discrepancies.
• Research missing payments, duplicate transactions, overpayments, and other reconciliation issues.
• Monitor shared communication channels and respond professionally to payment-related questions from external vendors and partners.
• Communicate clearly with external stakeholders to resolve discrepancies and gather necessary payment information.
• Submit requests through internal payment systems and collaborate with cross-functional teams on urgent payment needs.
• Support special projects, process improvements, and operational initiatives as the team continues to grow.
• Maintain accurate records while handling a high volume of financial transactions with consistency and reliability.

Requirements:

The ideal candidate will have experience in payment processing, accounting operations, or financial data management, combined with strong organizational skills and a high level of accuracy. Success in this role requires comfort with repetitive workflows, problem-solving abilities, and confidence working with large amounts of financial information.

• Current resident of the United States.
• 1+ year of experience in accounts payable, accounts receivable, payment processing, bank reconciliation, financial data entry, or a related field.
• Additional professional office experience preferred.
• Strong proficiency with Microsoft Excel and Google Sheets, including managing, comparing, and analyzing large datasets.
• Exceptional attention to detail with the ability to identify errors and inconsistencies.
• Strong organizational skills and the ability to manage repetitive, transaction-focused work effectively.
• Analytical mindset with strong investigative and problem-solving abilities.
• Ability to remain focused and accurate while working under deadlines and managing high-volume tasks.
• Excellent written and verbal English communication skills.
• Ability to quickly learn new software platforms, processes, and internal tools.
• Self-motivated, adaptable, and comfortable working independently in a remote environment.
• Preferred: Experience with U.S. medical insurance, healthcare payments, medical billing terminology, or insurance providers.
• Must have access to a reliable computer or laptop for remote work.

Benefits:

• Fully remote position available to candidates located in the United States.
• Full-time employment opportunity within a growing, distributed team.
• Opportunity to contribute to important financial processes supporting healthcare payment operations.
• Collaborative work environment with teams across multiple countries.
• Exposure to financial operations, reconciliation processes, and healthcare-related workflows.
• Opportunity to develop skills in payment administration, data analysis, and operational problem-solving.

How Jobgether works:

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.