Office Manager

Why Join Us?


SunState Medical Specialists (SMS) is proud to be a part of OneOncology in delivering exceptional, community-based specialty care across Florida. With a team of 105 physicians spanning urology, radiation oncology, medical oncology, breast surgery, general surgery, and head and neck surgery, SMS is committed to providing high-quality, accessible care. Our practice continues to expand services by offering advanced radiation therapies, in-house pharmacy and laboratory capabilities, care management, theranostics, cutting-edge diagnostic imaging, and clinical research. We are dedicated to recruiting top-tier physicians to help increase access to affordable, high-quality care throughout the state.

Job Description:

The Office Manager oversees the business operations of the assigned medical practice and supervises the support staff of that practice.


ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Hire and train office staff. Provide training and insight on policies, procedures, and billing systems.
  
• Manage staff schedules to maximize efficiency and effectiveness.
  
• Understand and implement all policies and procedures including regulatory compliance.
  
• Ensure that patient records are accurate and complete, and that patient confidentiality is strictly maintained.
  
• Coordinates with payer contracting and credentialing teams to oversee the maintenance of all physician licenses, CMEs, and other documents required for the physician(s) to practice.
  
• Responsible for monitoring of code capture and collections for practice.
  
• Coordinate and assist the Director of Operations with the financial aspects of the business unit including accounts payable, inventory control and accounts receivable.
  
• Responsible for Physician scheduling and on-call coverage.
  
• Oversee facility maintenance, operations issues and coordination of third-party vendors
  
• Other duties as assigned by Physicians or Director of Operations
  
• Responsible for ordering of office supplies and materials for office(s)
  
• Acts as a liaison between office(s) and Support Center. Work cross-functionally with various departments such as Compliance, HR, Billing, etc. to ensure company objectives are met.
  
• Maintains attendance according to scheduled days and hours and appropriate dress and appearance standards, according to company policy.
  
  
• Attends mandatory company training sessions as required by state/federal law where applicable.
  
• Responsible for site visits throughout the region.
  

QUALIFICATION REQUIREMENTS:

• Great attention to detail and accuracy; good observation and communication skills.
  
• Self-motivated.
  
• Able to set and change priorities as needed.
  
• Willingness and ability to stand as well sit for periods of time.
  
• Over five years of previous office supervisory experience.
  
• Excellent customer service skills.
  
• Ability to travel for site visits throughout the region.
  
  

EDUCATION AND/OR EXPERIENCE:

• High School diploma or equivalent, college degree preferred.
  
• Experience with various types of MS Office Products, including MS Excel and MS Word
  

CONFIDENTIAL AND SENSITIVE INFORMATION:

• Must properly control the release of proprietary and confidential information.
  

LANGUAGE SKILLS:

• Strong interpersonal skills.
• Ability to communicate in English, both verbally and in written form.