Legal Secretary - Investment Management & Securities

Job Description

Job Description

Overview:

Stark & Stark is actively hiring a Legal Secretary for our Investment Management & Securities group in our Hamilton, NJ office. In this full-time, on-site role, you’ll work closely with attorneys, clients, and other professionals to deliver excellent results on behalf of the people we represent. If you’re ready to do challenging work in a fast-paced, collegial environment, we want to hear from you.

Responsibilities:

·         Provide general administrative and secretarial support to attorneys and paralegals.

·         Answer and direct phone calls in a courteous and professional manner.

·         Schedule meetings, conference calls, and maintain calendars for attorneys.

·         Draft, edit, and manage client correspondence.

·         Assist in the execution and tracking of the firm’s annual compliance program.

·         Review client bills and billing entries for accuracy and completeness.

·         Generate and maintain reports related to compliance and client matters.

·         Monitor and track key compliance program tasks and deadlines.

·         Review and organize client email archives and relevant communications.

·         Analyze brokerage statements and assist in identifying discrepancies or irregularities.

·         Organize, maintain, and update physical and digital client files.

·         Support the analysis and documentation of client fee arrangements.

·         Handle other responsibilities as directed.

Qualifications:

·         Bachelor’s degree preferred.

·         3-5 years of experience in financial services, law, or related field (preferred).

·         Proficient in Microsoft Office, especially Excel.

·         Strong numeracy, analytical, and organizational skills with high attention to detail.

·         Familiar with financial/investment terminology.

·         Quick learner with ability to master new software.

·         Reliable self-starter with strong work ethic and follow-through.

·         Able to multitask, prioritize, and perform under pressure.

·         Team-oriented with professional client interaction skills.

·         Proficient typing and keyboarding.

Compensation & Benefits

Stark & Stark is committed to the health and well-being of its staff members. The firm offers a full range of benefits, including medical, prescription, dental and vision coverage.  The firm also provides generous paid time off, life insurance, accidental death and dismemberment, disability benefits and 401(k) plan with firm contributions.

Compensation will be determined based on multiple factors, including candidate experience, qualifications, accomplishments, and location.  Employees may also be eligible for annual performance-based merit increases rewarding individual and firm achievements.​

*No calls or emails from staffing agencies or recruiters, please. Unsolicited resumes from search firms will not be considered when no contract is in place.     

Equal Opportunity Employer

Stark & Stark’s policy is to make employment decisions based on merit, ability, and competence. Except where required by law, employment practices shall not be influenced or affected by an applicant’s or staff member’s race, color, religion, sex, national origin, age, or any other characteristic provided by law. Qualified minorities, females, veterans, and attorneys with disabilities are encouraged to apply. It is also our policy to provide a work environment that is free of harassment of any kind, including that which is sexual, age-related, or ethnic.

Mansfield Rule

As part of its continued efforts to actively recruit and advance the recruitment, development, and promotion of diverse lawyers Stark & Stark is participating in Diversity Lab’s Midsize Mansfield Rule initiative. The Mansfield Rule is named for Arabella Mansfield, the first woman admitted to practice law in the United States. It measures whether law firms affirmatively consider diverse lawyers for hiring, advancement, and significant leadership roles.

Under this initiative, we strive for a candidate pool consisting of at least 30% women, attorneys from underrepresented racial and/or ethnic groups, lawyers with disabilities, and/or LGBTQ+ attorneys. The Mansfield Rule initiative also includes a commitment by Stark & Stark to be transparent in our internal governance, particularly with our selection guidelines and job descriptions for firm management roles and committees.