Events Manager

Events Manager

Peter Jay Sharp Building - Brooklyn, NY 11217

Overview

Salary Range $68,000.00 - $68,000.00 Salary Position Type Full-Time Category General Management

Description

Brooklyn Academy of Music (BAM) is a multi-disciplinary arts center located in Brooklyn, New York. For more than 150 years, BAM has been the home for adventurous artists, audiences, and ideasengaging both global and local communities. With world-renowned programming in theater, dance, music, opera, film, and much more, BAM showcases the work of emerging artists and innovative modern masters.

BAM is seeking an Event Manager! The ideal candidate will manage the planning, coordination, and execution of events within the Programming Operations division. As well as ensuring successful and efficient execution of events and cinema presentations, through strong coordination, clear communication, and detailed operational planning. In addition, support cross-departmental collaboration, maintain accurate event documentation, and provide high-quality client and partner engagement from advance through event completion.

Essential Duties and Responsibilities

• Serve as the primary point of contact for rental clients, internal partners, and external collaborators throughout the event lifecycle
• Advance rental, cinema and other events, including schedules, run-of-show, budgets and payments, scheduling technical support, and venue logistics
• Coordinate cross departmentally with Production, Facilities, Security, Front of House, Cinema Operations, General Management, and other internal departments to ensure alignment on event needs
• Oversee on-site event execution, and serve as on-site contact for external partners
• Create and maintain detailed event documentation, including timelines, contact sheets, production notes, and other paperwork.
• Communicate event requirements clearly to all stakeholders and ensure timely follow-up on outstanding items
• Track event needs and communicate staffing, equipment, and operational requirements to appropriate teams.
• Draft and administer contracts for assigned events as requested.
• Work closely with Finance, GM and Programming to maintain effective and efficient systems of submission and communications for payments, tax paperwork, budgets, cash flow, and reporting
• Ensure compliance with venue policies, safety protocols, and operational standards
• Assist in managing multiple events simultaneously, prioritizing based on timelines and organizational needs
• Contribute to the planning and execution of additional programming and institutional events, including performances and festivals
• Support cross-departmental communication to ensure smooth coordination across Programming Operations

Qualifications

• Minimum 3 years' experience in Performing Arts Administration, Event or Venue Management, Theater Production, or related field, or equivalent professional experience
• Excellent knowledge of Microsoft Office; experience with production management tools (e.g. Asana, Slack) and Tessitura strongly preferred
• Strong event management and production coordination experience, particularly with rentals, film/cinema, and/or live events
• Ability to interpret and manage event schedules, technical requirements, and operational logistics
• Excellent communication skills with a professional and client-facing approach
• Ability to track and accomplish multiple projects simultaneously and in a timely manner
• Strong interest in working at a performing arts organization
• Extremely organized
• Self-motivated
• Excellent attention to detail
• Strong problem-solving skills in live event environments
• Ability to work under a deadline
• Ability to multi-task
• Calm and solution-oriented under pressure

Compensation: The salary for this position is $68K. This role is represented by Local 2110 and will be paid in accordance with the BAM/UAW Local 2110 Collective Bargaining Agreement. This position is full-time, exempt, and eligible for benefits. BAM provides a comprehensive benefits package including medical, dental, and vision insurance, retirement plan opportunities including both 401(k) and pension plans, as well as BAM-related benefits including access to BAM's fantastic programming.

Working conditions: Category 2: Administrative Work with Mobility

• The employee is required to sit most of the time yet must move about on foot to accomplish some tasks, including frequently moving from one location to another. Walking, standing, climbing stairs, lift, and carry objects up to 25lbs. Environment: The employee is subject to both environmental conditions: Activities occur inside and outside.
• Location: The position will primarily be onsite, with occasional flexibility to work remotely as the workload allows.
• Frequent weekend and evening work

Application Instructions: Must complete an online application through BAM's website - no phone calls, emails or walk-ins, please.

Internal Applicants must apply through BAM's website.

Employees must meet all of the following criteria to be considered for an interview:

Completed at least 1 year of continuous, active service in current position. (Positions excluded include, but are not limited to, temporary assignments, and probationary employees):

• Meet the experience and skills requirements as outlined in the job post;
• Be employed in the current position for at least one year:
• Performed in a satisfactory manner without any corrective actions in the last 12 months

Brooklyn Academy of Music is an Equal Opportunity Employer. BAM recognizes that historic institutional practices lead to a non-inclusive environment and is working to address diversity and inclusion in all forms. Individuals in BAM are experiencing their own pace during this process, which is not uncommon when addressing power and privilege. The Programming Operations division supports and continues to take part in this process.

Brooklyn Academy of Music