Project Coordinator

Job Description

Job Description

Project Coordinator

Location: Fort Worth, TX
Employment Type: Contract-to-Hire
Industry: Engineering & Construction

Aspen Technical Staffing is seeking an experienced Project Coordinator for a contract-to-hire opportunity with our client in Fort Worth, TX.

The Project Coordinator will support engineering and construction projects by working closely with Project Managers, project teams, clients, vendors, and suppliers. This position is responsible for coordinating project activities, maintaining documentation, tracking schedules and deliverables, supporting financial reporting, and ensuring effective communication throughout the project lifecycle.

The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple priorities while working independently in a fast-paced environment.

Project Coordination & Administration

• Support Project Managers and project teams with daily coordination and administrative activities.

• Facilitate communication between internal teams, clients, vendors, suppliers, and subcontractors.

• Coordinate project setup, maintain documentation, and ensure accurate project records.

• Monitor project schedules, deadlines, milestones, and deliverables.

• Prepare meeting minutes, presentations, spreadsheets, and monthly progress reports.

• Schedule and coordinate project meetings, stakeholder reviews, orientations, and training sessions.

• Research and resolve project-related questions and administrative issues.

• Establish priorities and track outstanding action items to ensure timely completion.

Project Financial & Contract Support

• Assist with project cost forecasting, financial reporting, and budget tracking.

• Review invoices, expense reports, and supporting documentation for accuracy and compliance.

• Investigate project expenses that have not been billed to clients and report findings to the Project Manager.

• Prepare accounts receivable (AR) and unbilled project reports.

• Generate project performance and financial reports using internal reporting systems.

• Assist Project Managers with the preparation and administration of client contracts and subcontracts.

Documentation & Compliance

• Maintain organized electronic and physical project files.

• Coordinate document approvals, signatures, and project closeout activities.

• Track employee training requirements and maintain compliance records.

• Develop and maintain procedures supporting internal project requirements.

• Coordinate IT resources and administrative support for project offices and personnel.

• Ensure project documentation and administrative processes comply with established policies and standards.

Candidates must meet one of the following education and experience requirements:

• Bachelor's degree in a related field with a minimum of 8 years of relevant experience.

• Associate degree in a related field with a minimum of 10 years of relevant experience.

• High school diploma or GED with a minimum of 11 years of relevant experience.

Additional Requirements:

• Advanced proficiency in Microsoft Word, Excel, Access, and PowerPoint.

• Strong organizational, time management, and multitasking skills.

• Excellent written and verbal communication skills.

• Demonstrated ability to communicate effectively with employees, management, clients, and external stakeholders.

• Strong attention to detail with a commitment to accuracy and reliability.

• Ability to work independently, prioritize competing deadlines, and solve problems.

• Experience preparing reports, presentations, project documentation, and financial tracking information.

• Previous experience supporting engineering, construction, or EPC projects.

• Familiarity with project management processes, scheduling, and cost reporting.

• Experience coordinating project contracts, invoices, and financial documentation.

• Knowledge of project document control and reporting systems.

• Experience supporting multiple projects or Project Managers simultaneously.