Associate Director, Student Activities & Leadership

Essential Responsibilities In partnership with the Director of Student Activities and Leadership, oversee student programming initiatives that promote and support student learning and development, academic success, community engagement, leadership development, first‑year engagement, and inclusive excellence. Hire, train, and advise the OSE Programming Board; meet with board members to plan and orchestrate campus‑wide late night and weekend programming and mentor student leaders in the development, implementation and assessment of alternative and substance‑free programming. Be the primary point of contact and support person for large‑scale campus events and Swarthmore traditions (Welcome Week, Midnight Breakfast, Worthstock, Crum Regatta, Winter Formal), including oversight of safety, security, implementation, and venue needs. Regularly attend student events and programs, serving as the primary advisor to night and weekend events. Research, recommend, and coordinate the implementation of new opportunities for students to become engaged and active on campus. Implement assessment tools to evaluate our programming reach and adjust models as needed. Supervise and train Swaudio student workers who support the audio needs of student‑led events, in coordination with the OSE Administrative Coordinator. Work with OSE staff, student leaders, and other College personnel to coordinate an annual primary calendar of programming for all clubs, organizations, Student Activities, OSE, DoSA, and other College events. Plan, support, and attend late night programming during New Student Orientation and Senior Week. Develop, organize, and orchestrate advisor training and support for registered student clubs/organizations, including: Ensuring operations meet College and external reporting standards. Advisors attending all required College‑sanctioned training, including Clery Act and Office of Civil Rights requirements. Serve as a resource to student clubs/organizations by meeting with students during their event planning process, providing assistance with event details, budgeting, advertising, set‑up requests, relevant College policies, and acting as a liaison between College offices. Serve as the primary general advisor for student clubs/organizations that do not have formal advisors; perform outreach to Swarthmore employees to solicit interest in becoming advisors; assist new and current clubs with advisor identification and selection. Coordinate the annual registration process for student clubs/organizations, maintaining officers’ contact information, budgets, and other materials including membership rosters, constitutions, and organizational documents. Update policies and procedures for student clubs/organizations. Provide specific guidance on issues related to College policies and procedures, contract negotiation and management, and risk management. In collaboration with the Director of Student Activities and Leadership, develop and maintain the Student Club and Organization Resource Manual and the Student Clubs and Organizations Faculty and Staff Advisor Manual, including policies for Student Club/Organizations as needed; keep track of all policy requirements and advisor compliance; coordinate the club registration process for continuing and new clubs by maintaining a database and ensuring compliance with federal and College guidelines. Along with the Director of Student Activities and Leadership, assess and create new risk management processes for clubs/organizations to ensure students are safe and aligned with College policies. Build a student development program to support student leadership on campus; meet individually with student leaders to discuss their leadership skill development, set goals, offer guidance, and facilitate reflection on their progress. Collaborate with the Student Activities team to provide leadership training and opportunities specifically for club/organization leadership. Lead the development, implementation, and assessment of all club/organization programs. Assist with the preparation of student club/organization budgets in accordance with College budget policies and regulations; set standards for financial management and purchasing. Develop and implement fall and spring activities fairs. Serve as the primary advisor for the Halcyon, the College yearbook. Monitor student club/organization bulletin boards in Parrish Hall. Serve as support to the OSE Administrative Coordinator during high‑traffic times for club/organization purchasing. Responsible for oversight and management of student social spaces (Kitao Art Gallery, WSRN, Olde Club, Student Publications, and similar locations). Conduct routine walk‑throughs and inspections of all campus social spaces. Assist in monitoring and completing individual Facilities and Maintenance requests regarding overall building management for all student social spaces. Oversee the inventory, upkeep, training on use, and management of all OSE programming equipment on campus, including sound systems, lights, projectors, and other event resources. In collaboration with the Director of Student Activities and Leadership, develop and provide host trainings and event support for Student Alcohol Registered Events (A.R.E.) and other large student social events. Represent OSE, Student Life, and Division of Student Affairs on assigned committees. Participate in collaborative campus committees and develop professional relationships with students, staff, faculty, and external campus partners. Attend departmental and divisional training, retreats, and planning sessions as designated. Participate in the Division of Student Life on‑call crisis response rotation (typically Tier 1, approximately once every 4–6 weeks). Respond promptly and appropriately, often in‑person, to security, behavioral, and crisis situations. Be considered essential personnel and may be required to help carry out the College’s emergency preparedness plans. Provide leadership and manage emergency and crisis situations involving students and/or residential facilities. Collaborate closely with the Director of Student Conduct and the Director of Student Activities and Leadership to address violations of the Student Code of Conduct, including violations of the College’s A.R.E., event hosting, and postering/flyering policies. Deliver a student conduct process that is educational, fair and grounded in current practices, and results in high levels of consistency of accountability. Problem‑solve interpersonal, operational, and other issues with students in a professional and developmental approach, as needed. Supervisory Responsibilities Supervise graduate assistant(s) focused on building leadership programs for students across campus. Who you are Leadership. Communication proficiency. Decision making. Strategic thinking. Flexibility. Take initiative. Team player. Organizational skills. Strong oral/written communication skills. Independent project management skills. What you bring Required Qualifications Master’s degree in Higher Education, Educational Leadership, College Student Affairs, or a related field, required. 2–5 years of progressive leadership experience in Student Affairs. Ability and willingness to work varied hours including evenings and weekends. Excellent interpersonal, verbal, written, and listening skills, including the ability to communicate effectively with students, faculty, staff, and parents. Must be an enthusiastic, energetic, and organized self‑starter who is capable of working independently and in a team environment, and prepared to work in a fast‑paced environment where processes and needs are changing and developing regularly. Demonstrated commitment to the principles of inclusive excellence. Preferred Qualifications Experience working at a highly selective liberal arts institution. Experience with capital planning and long‑term student club/organization planning. Experience with a student conduct process. Experience supervising graduate assistant(s) or administrative staff. Experience with Workday, Maxient, Adirondack, Banner, Acalog, and/or other student club/organization or budget software. Training in intergroup dialogue, conflict mediation, or related skills. Experience overseeing and managing student staff hiring, development, and performance management. Compensation The market range for this position is $60,000‑$70,000 per year, which represents the College’s good faith and reasonable estimate of the range at the time of posting. The salary offered is determined based on factors including, but not limited to, experience and education of the final selected candidate, departmental budget availability, internal salary equity considerations, and available market information. PA Criminal Clearance Required. Education Verification Required by Position. Swarthmore College is an Equal Opportunity Employer and does not discriminate based on any identity or characteristic protected by law or College Policy. #J-18808-Ljbffr Recent Jobs : Human Resources : Swarthmore College