Accounts Payable Specialist
Robert Half
Job Description
Job Description
We are looking for an Accounts Payable Specialist to support day-to-day invoice processing and vendor payment activities for an on-site team in East Hartford, Connecticut. This Long-term Contract position is ideal for someone who is detail-oriented, organized, and experienced in maintaining accurate payables records in a fast-paced environment. The person in this role will help keep vendor accounts current, ensure documentation is complete, and contribute to smooth month-end and year-end accounts payable operations.
Responsibilities:
• Establish and maintain vendor profiles, including collecting required W-9 documentation and keeping records current throughout the year.
• Review incoming invoices for accuracy and confirm they are supported by appropriate contracts, purchase orders, or authorized approvals before processing.
• Enter and post accounts payable transactions on a daily basis while maintaining accurate coding and recordkeeping.
• Reconcile vendor statements each month and investigate discrepancies to ensure balances are correct.
• Prepare payment batches, including checks and electronic payments, secure required approvals, and coordinate timely distribution.
• Organize and retain invoices, statements, and payment documentation in accordance with internal filing procedures.
• Examine quarterly 1099 reporting details to identify missing or incomplete vendor information.
• Assist with year-end 1099 preparation to support accurate tax reporting and compliance.
• Use accounts payable systems and related tools to manage invoice coding, ACH activity, and check run processing efficiently.
• Prior experience in accounts payable is required.• Hands-on ability to code invoices accurately and process accounts payable transactions with strong attention to detail.
• Experience supporting payment activities such as ACH transactions and check runs.
• Familiarity with maintaining vendor records and collecting tax documentation, including W-9 forms.
• Ability to reconcile vendor statements and resolve payment discrepancies in a timely manner.
• Comfortable working on-site in East Hartford, Connecticut.
• Proficiency with accounting or payables software; experience with dealer-focused systems is a plus.
• Strong organizational skills and the ability to manage multiple priorities while meeting deadlines.
Vacancy posted 4 days ago
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