Accounts Payable Specialist
$25 - $40 per hourMcCarthy Concrete, Inc.
Job Description
Job Description
We are seeking a detail-oriented and reliable Accounts Payable (AP) Specialist to join our team. The AP Specialist is responsible for managing the day-to-day accounts payable operations, ensuring accurate and timely processing of all invoices and payments, maintaining financial records, supporting month-end and year-end close activities, and serving as an effective liaison among vendors, suppliers, team members, and managers.
RESPONSIBILITIES
Invoice entry/triage/coding/approval routing
Use a paperless system to review, verify, code and process accurately and timely approximately 100 invoices/receipts per week via imaging queues invoices.
-review invoices, split invoices as necessary, address pre-coding questions/issues
-match scanned receipts and packing slips to respective invoices and credit card statements
-enter required data into software invoice header from image, selecting vendor, entering amounts
-code and assign expenses to the appropriate general ledger accounts and cost centers
- identify/calculate, code, and enter loan accrual amounts
-monitor and modify invoice amounts based on job tax exemption status
-route invoices to queues for approval, investigate rejected invoices, research,
resolve, re-route. Manage responsiveness of team member approvals
-export approved invoices to accounting system
Enter invoices as needed by scanning to paperless system or data entry to accounting system.
Payment processing
- submit payable reporting to GM for approvals and prepare and process approved payments
-manage / process ACH, on-line payments as directed
-maintain payable database and an efficient payment schedule
-monitor aging reports for timely payments
Vendor / supplier tasks
-Maintain vendor files and serve as vendor liaison for all A/P questions
-Reconcile vendor monthly statements
-Secure and maintain required documentation as needed (i.e., W-9, insurance, waivers)
-Manage/provide respective forms for tax exempt jobs
- Secure lien waivers as required and complete credit applications as needed
Reconciliation
-A/P month-end and year end closing activities, including AP accruals and balance GL reconciliations
-Monthly reconciliations of accounts to identify and resolve discrepancies promptly
Reports/documentation
-Generate regular accounts payable reports and address any discrepancies
-Maintain/update accounts payable reports and documentation to ensure accuracy
-Maintain organized A/P files and documentation for audit purposes
MINIMUM REQUIREMENTS
-2-5 years of Accounts Payable experience
-Demonstrated practical experience with the listed responsibilities
-Proficiency with Microsoft Office products and Teams software
PREFERRED
-requirements performed in a construction setting
-previous experience with Sage software or similar construction accounting software
SKILLS/ATTRIBUTES
-Strong attention to detail and organizational skills
-Comfortable working with a high volume of invoices
-Ability to work independently or with a team in a results driven environment
-Excellent attention to detail, time management, and communication skills
-Ability to multi-task, follow directions, and quickly learn new tasks
-Exhibiting a consistent professional, positive attitude
-Experience working with sensitive/confidential information
-Exercising a high degree of integrity & judgement
KEY REASONS TO CONTACT US ABOUT THIS OPPORTUNITY
-If working for a company that recognizes, appreciates, and rewards your hard work and accomplishments matters to you....
-If knowing that your positive dedication means something to your employer...
-If you are looking for a more personalized work environment where you can apply the skills that match our position.......
We want to hear from you!
-Competitive pay based on experience (hourly $25.00 to $40.00)
-Assisted health with voluntary dental, vision, and 401k benefits
-Paid time off and holidays
$40k - $50k
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