Payroll/Benefits Coordinator

Payroll/Benefits Coordinator Regular Full-Time, Mooresville, NC, US The Payroll and Benefits Coordinator plays a key role in supporting our HR operations within a fast‑paced motorsports organization. The primary responsibilities include payroll processing, timekeeping administration, and employee benefits support. This role partners closely with HR and Accounting to maintain accurate employee records and respond to employee inquiries. Responsibilities Payroll & Timekeeping Process accurate and timely payroll using ADP Workforce Now, validating hours, earnings, deductions, reimbursements, and adjustments. Perform pre‑ and post‑payroll audits, researching and resolving discrepancies and employee payroll inquiries. Maintain and audit timekeeping records, ensuring approvals for time off and reconciling missed punches and exceptions. Ensure payroll and timekeeping compliance with all federal, state, and local requirements and internal policies; maintain audit‑ready documentation. Coordinate and reconcile benefit‑related payroll deductions, ensuring accurate and timely implementation. Prepare and distribute payroll reports and support routine reporting needs such as labor summaries, overtime tracking, and ad hoc requests. Support year‑end processing, including W‑2 activities and responding to payroll/tax notices in coordination with ADP and stakeholders. Benefits Administration & Payroll Support Serve as the primary point of contact for employee questions regarding payroll and benefits. Support benefits administration activities: new hire enrollments, qualifying life event changes, terminations, and ongoing updates in ADP or vendor portals. Assist with annual open enrollment: prepare communications, coordinate deadlines, audit elections, and resolve issues with carriers/vendors. Maintain accurate benefits eligibility and employee contribution deductions, partnering with payroll for updates and reconciliations. Support benefits billing and carrier/vendor reconciliation, comparing invoices to enrollment records and coordinating corrections. Coordinate and track leave and related benefit impacts, ensuring timely updates to employee status and communications. Maintain complete employee records—electronic (ADP/SharePoint) and physical—incl. benefits documentation and required forms. Support employee lifecycle administration: onboarding, changes, and offboarding documentation and system updates. Qualifications Associate’s or Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or related field. 5+ years of end-to-end payroll processing experience, including audits and reconciliations; ADP Workforce Now experience strongly preferred. Demonstrated experience administering employee benefits and ensuring accurate benefit deductions in payroll. Strong attention to detail, ability to work confidentially with sensitive data; high discretion and integrity. Strong Excel and reporting skills; comfortable producing routine and ad hoc payroll/benefits reports and supporting audits/compliance requests. Strong organizational and communication skills with a service‑oriented approach to employee support. Preferred Experience supporting payroll-to-GL processes (e.g., payroll register reviews, GL exports, journal entry support, account reconciliations). Experience with benefits carrier billing/invoice reconciliation and resolving eligibility/enrollment discrepancies. Multi-state payroll exposure and experience responding to payroll/tax notices. CPP, FPC, or equivalent payroll certification. This is an on‑site position at our motorsports facility. The work is performed primarily in an office/administrative setting and requires focus and accuracy while meeting payroll and benefits deadlines. The role partners with HR, Accounting, and employees across the organization in a fast‑paced, team‑oriented environment. Occasional extended hours may be required during peak periods such as payroll cycles, month‑end/year‑end activities, or open enrollment. #J-18808-Ljbffr Penske-Truck-Leasing