Compliance/HR/Accounting Administrator

Job Description

Job Description

Insurance and Risk Management

•    Manage annual insurance renewals.

•    Obtain and submit Certificates of Insurance (COIs) for customers and projects.

•    Coordinate enrollment in Contractor-Controlled and Owner-Controlled Insurance Programs (CCIP/OCIP).

•    Coordinate insurance audits and provide supporting documentation.

•    Prepare, distribute, and maintain subcontractor agreements.

Licensing and Compliance

•    Schedule required licensing examinations.

•    Schedule fingerprinting appointments.

•    Prepare and submit license applications.

•    Track and process individual and company license renewals.

•    Maintain company licenses and monitor expiration dates.  

Fleet Management

•    Register company vehicles and maintain registration records.

•    Monitor vehicle camera and GPS systems.

•    Request cameras and GPS devices when vehicles are added to the fleet.

•    Add new trucks and other vehicles to the company’s insurance policies.

•    Add new drivers to the company’s automobile insurance policy.

•    Maintain current vehicle, equipment, insurance, and driver records.

Human Resources

•    Coordinate employee onboarding and required documentation.

•    Enroll employees in health and supplemental insurance plans.

•    Manage annual health-insurance renewals and open enrollment.

•    Create and maintain company policies, forms, and HR documents.

•    Prepare and publish job postings.

Payroll (Backup Support)

•    Process employee payroll accurately and on schedule.

•    Prepare and submit certified payroll reports.

•    Manage employee payroll deductions.

•    Coordinate year-end W-2 processing and distribution.

Accounting Support

·   Accounts Payable: Enter vendor invoices, linking bills to Purchase Orders when available, Review to ensure the bill and PO’s match, and make corrections when necessary, entering details with proper cost coding for financial report accuracy. Post company credit card transactions with the same level of detail and accuracy as a vendor bill when provided. Maintain diligent record keeping by attaching invoices, cc receipts and other documents in QBO when posting. Assist in other tasks requested when needed.

·   Review and maintain Service & Monitoring invoice aging and actively pursue past due invoice balances to avoid excessive past due accounts. Review past due timelines and make notes on QBO in the customer profile, and flag for a credit hold if invoices age past 45 days. Coordinate with Service with customer support, including new customer set up and billing setup. Assist in other tasks requested when needed.

Experience/Skills/Necessities:

·       Must have current working knowledge with QuickBooks Online. (QBO)

·       Must have current working knowledge with Microsoft Office Suite with an emphasis in Excel. (Testing may be required to assess skill level.)

·       Experience working in a virtually paper free environment and cloud-based storage management, to ensure organized, accurate, concise support documents.

·       Experience working within a small group, with the ability to collaborate and help accomplish the collective goals of the company and its continued success.

·       Willingness to cross-train in other departments and serve as a backup when necessary.

·       High School Diploma, Current state issued identification or current US passport required to apply.

·       High School Diploma, Current state issued identification or current US passport required to apply.

·       Education and college degree is appreciated but not required. Real world experience and a desire to learn new things are important to us when seeking a new candidate.

·       Must pass background check and drug test for consideration.