Office Administrator

Office Administrator – Cartoli InstrumentsAbout Us Cartoli Instruments is a growing distributor of professional test, measurement, and inspection equipment, serving customers across a wide range of industries. We are committed to delivering quality equipment, exceptional customer service, and reliable solutions to businesses nationwide. We are seeking a highly organized, dependable, and detail-oriented Office Administrator to support our daily business operations. The ideal candidate is proactive, efficient, and comfortable managing multiple responsibilities in a fast-paced environment. Key Responsibilities Oversee daily office operations and ensure administrative processes run smoothly. Answer incoming calls, respond to emails, and assist customers and vendors professionally. Support the sales team with customer inquiries, quotations, order processing, and follow-ups. Maintain accurate customer records, purchase orders, invoices, and business documentation. Enter and update information in our ERP/CRM system (Odoo). Coordinate with warehouse, sales, and accounting teams to ensure efficient order fulfillment. Assist with purchasing activities, vendor communications, and shipment coordination. Organize and maintain digital files, office records, and administrative documents. Monitor office supplies, coordinate office needs, and assist with vendor services. Help improve internal procedures, workflows, and overall operational efficiency. Perform additional administrative duties as needed to support company growth. Qualifications Minimum 2 years of experience in office administration, administrative support, or a similar role preferred. Excellent organizational, time-management, and multitasking abilities. Strong written and verbal communication skills. Proficiency with Microsoft Office, Google Workspace, and general business software. Experience with ERP or CRM systems; Odoo experience is a plus. Strong attention to detail and ability to maintain accurate records. Ability to work independently, take initiative, and prioritize tasks effectively. Experience in e-commerce, distribution, purchasing, or order management is an advantage. Professional, dependable, and customer-service-oriented attitude. What We're Looking For We value individuals who take ownership of their responsibilities, anticipate challenges, and actively look for ways to improve processes. The successful candidate will be resourceful, adaptable, and committed to maintaining an organized and productive work environment. Join Our Team At Cartoli Instruments, you'll have the opportunity to contribute directly to the success of a growing business while gaining exposure to sales, purchasing, logistics, and business operations. #J-18808-Ljbffr