Administrative Assistant

Administrative Assistant

Waste Connections is looking for an Administrative Assistant to support the Lonestar Division Team in South Austin, TX (near the airport). Duties and responsibilities include providing administrative support to ensure efficient operations throughout the Division and is a keystone in driving and promoting our culture and values on a daily basis.

This individual supports the Division Vice President as well as the Division Controller through a variety of tasks related to organization and communication. The successful individual needs to have the ability to rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.

The hours are from Monday-Friday 8am-5pm typically working 40 hours a week.

Roles and Responsibilities:

• Administrative duties supporting all line of business
• Assists with booking all aspects of Division meetings and any training meetings, including meeting-related travel.
• Maintains and prepares communications for Division staff
• Assists in the preparation and distribution of regularly scheduled reports if and as required
• Plans and facilitates Division office team building events and celebrations
• Research and create presentations if and as required
• Handles sensitive information in a confidential manner
• Continuously develops and updates administrative systems to make them more efficient

Job Requirements:

• Able to work flexible hours, including evening and weekends
• Willing to travel for work, when required
• 2+ years in supervisory or people management position
• Expert level written and verbal communication skills
• Advanced in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, pivot tables and Social Media web platforms
• Commitment to continuous performance and process improvement with a dedication to self-direction and willingness to take initiative
• Experience in preparation and coordination of company events, meetings, and employee team building activities or special projects
• Database management skills, technologically savvy
• Must be familiar with AI and have strong Excel skills

We offer excellent benefits including: medical, dental, vision, flexible spending account, long term disability, life insurance, 401K retirement.

Waste Connections is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to disability or protected veteran status.