Administrative Support Associate

Administrative Support Associate The Administrative Support Associate provides comprehensive administrative support to the Chair of the Department of Theatre at the College of Arts & Architecture, serving 16 full‑time and 5 part‑time faculty members. Duties include calendar management, faculty reappointment and tenure paperwork, faculty searches, new curriculum preparation, student evaluation packets, room scheduling, travel authorizations, hiring and orienting, office set‑up, document preparation, and various special projects. Position Details Employment Type: Permanent – Full‑time Hours per Week: 40 Salary Range: $35,212 – $48,417 Anticipated Hiring Range: $35,212 – $44,015 FLSA Status: Non‑Exempt Division: Academic Affairs Department: College of Arts & Architecture – Theatre Work Schedule: 8:00 am – 5:00 pm, Monday–Friday with occasional evening and weekend hours as needed Work Location: Robinson 363 Posting Date: 07/09/2026 Closing Date: 07/16/2026 Proposed Hire Date: 08/16/2026 Primary Responsibilities Assist the Department Chair with calendar management, scheduling meetings, and coordinating travel Prepare personnel reappointment and tenure paperwork for faculty Manage faculty searches, including advertising, letters, and travel arrangements Support new curriculum preparation and maintain student evaluation packets Coordinate room scheduling and special projects for the department Process travel authorizations and reimbursements for full‑time faculty Hire, orient, and train student workers, and track their timesheets Order office supplies, furniture, business cards, keys, and set up telephones and computers Distribute mail, maintain office files, and provide general administrative support Facilitate communication between administration, faculty, and students, posting relevant information via e‑mail and social media Act as the primary staff assistant to the department or program manager Provide public contact support, clarifying information about department activities as needed Minimum Qualifications Graduation from high school or an equivalent combination of education and experience. Candidates may qualify through years of education or directly related experience, or a combination of both. Preferred Experience, Skills, and Training Experience in office, business, or program administration High proficiency in office technology and campus‑specific systems Excellent written communication, verbal/interpersonal, and customer service skills Proficiency in Microsoft Office Suite (Word, Excel) and Google Suite Experience planning departmental events and processing travel arrangements Special Notes to Applicants The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report The Search Committee will not contact references without first verifying permission with the finalist Ensure your application reflects the knowledge, skills, abilities, and experiences required to answer supplemental questions Do not write “see resume” on your application when completing the job duties section UNC Charlotte Benefits Information: Benefits Full‑time employees are eligible for UNC Charlotte benefits. For details, visit . #J-18808-Ljbffr