Payroll Clerk

Position Summary: The Payroll Clerk plays a critical support role within the Human Resources and Finance functions by assisting with the accurate, timely, and compliant processing of payroll for a growing, multi-state workforce. Reporting directly to the Payroll Manager, this position supports day-to-day payroll operations, maintains payroll data integrity, and serves as a backup to the Payroll Manager to ensure business continuity. The Payroll Clerk works extensively within ADP Workforce Now and collaborates closely with HR, A/P, Temp Agencies and site leadership to support payroll excellence as the company continues to expand.

Essential Duties and Responsibilities
• Payroll Processing Support

o Assist with the preparation and processing of weekly payrolls for approximately 900+ employees across multiple states.

o Verify timekeeping data and time off requests.

o Review employee payroll information, including new hires, terminations, pay changes, job transfers, and tax updates.

o Support calculation and validation of overtime, PTO payouts, bonuses, and retroactive pay adjustments.

• Backup & Business Continuity

o Serve as backup to the Payroll Manager during absences, peak processing periods, or special projects.

o Assist in executing payroll processing tasks to ensure payroll deadlines are met without disruption.

o Escalate complex payroll issues appropriately while independently resolving routine payroll discrepancies.
• ADP Workforce Now Support

o Support daily operations within ADP Workforce Now, including data entry and audits.

o Assist with payroll-related reporting for Finance and HR, such as labor reports, payroll summaries, and audit support documentation.

o Provide ADP time and attendance training for Managers.
• Compliance & Recordkeeping

o Maintain accurate and complete payroll records in compliance with federal, state, and local regulations.

o Assist with payroll audits, reconciliations, and general ledger tie-outs.

o Support compliance with wage and hour laws (FLSA), state-specific payroll requirements, and internal policies.

o Assist with quarter-end and year-end activities, including W-2 review and reconciliation support.

Employee Service & Collaboration
• Respond professionally and timely to employee payroll inquiries and concerns.
• Research and resolve payroll discrepancies, communicating resolutions clearly to employees and HR partners.
• Coordinate with Human Resources regarding employee data changes impacting payroll.

Process & Administrative Support
• Follow established payroll Standard Operating Procedures (SOPs) to ensure consistency and accuracy.
• Assist with documentation updates and continuous process improvement initiatives.
• Perform other payroll and administrative duties as assigned to support department operations.

Required Qualifications

Education
• High School diploma or equivalent required.
• Associate's degree in Accounting, Finance, or Human Resources preferred.

Experience
• 1-3 years of payroll processing or payroll support experience preferred.
• Experience assisting with multi-state payrolls a plus.

Technical Skills
• Working knowledge of payroll systems; experience with ADP Workforce Now strongly preferred.
• Proficiency in Microsoft Excel and Microsoft Office Suite.

Knowledge & Skills
• Basic understanding of payroll concepts, wage and hour regulations, and payroll compliance.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with discretion and professionalism.
• Strong communication, organizational, time management, and problem-solving skills.

Physical Demands
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to access and navigate each department at the organization's facilities as needed.

Work Environment
• Professional office environment (or hybrid, depending on company policy).
• Fast-paced, deadline-driven payroll processing cycles.

Travel Requirements
• Minimal travel expected; occasional travel to company locations or training may be required.

Equipment Used
• Laptop/Desktop Computer
• ADP Workforce Now
• Microsoft Office Suite
• Standard office equipment

Supervisory Responsibilities
• None.

Why You'll Love Working with Us
• Health Coverage That Starts Fast - Medical, Dental & Vision effective the first of the month after 30 days.
• Smile on Us - Dental premiums covered for all of 2026.
• Security You Can Count On - Paid Life Insurance + 401(k) with company match.
• Time Off from Day One - PTO, holidays, and two floating holidays.
• Weekly Paychecks - Because waiting is overrated.
• Invest in YOU - Tuition grants and tuition reimbursement.
• Celebrate Success - Quarterly performance bonuses.