Executive Assistant - LPG HR & Finance

Executive Assistant position supporting two Vice Presidents in the Laboratory Products Group at Thermo Fisher Scientific's Waltham, Massachusetts office. Responsibilities include calendar management, travel coordination, meeting organization, and administrative support enabling leadership to focus on strategic priorities.

Responsibilities

• Manage calendars and coordinate global travel for two Vice Presidents across multiple time zones
• Organize meetings, events, and complex logistics while maintaining strict confidentiality
• Prepare professional communications, presentations, and manage expense processing
• Serve as liaison between executives and stakeholders across global business units
• Anticipate leadership needs and proactively solve problems in fast-paced environment

Requirements

• High school diploma with 5+ years executive administrative experience, or Bachelor's degree with 2+ years supporting senior leadership
• Expert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
• Outstanding organizational and time management skills managing multiple competing priorities
• Exceptional written and verbal communication with strong attention to detail
• Experience managing complex calendars across multiple time zones
• Demonstrated ability coordinating international travel, logistics, and visa requirements
• Proficiency with expense management systems and virtual meeting platforms

Compensation: $35.00–$52.00 hourly; eligible for variable annual bonus based on performance