Executive Assistant

Looking for an Executive Assistant - Onsite hybrid 3 days a week Location: Waltham, MA Duration: 6+ months with possibility of longer term extensions Pay Rate: $45 - $50/hr on W2 Be the “go-to” person “in-the-know” to facilitate communication and solutions for the executive team and 3DS customers Maintain complex and dynamic schedules for manager, visiting customers, partners and guests Facilitate inquiries, including monitoring and answering executives’ phone lines, email fax, and written correspondence Act as a liaison for and with executives, including internal and external clients Anticipate needs and realign personal agenda to reach goals Coordinate extensive worldwide travel arrangements Reconcile, process and approve expense reports Manage departmental expenses through eProcurement systems Manage and prepare internal and external events; participation in and/or support for large-scale events Set-up processes and cascade process information throughout the team on behalf of the managing executives Provide best practices across all functions with high quality execution and service Share information within 3DS to promote awareness Ability to provide remote assistance for multiple requestors from multiple locations within worldwide time zones Provide incidental support to direct reports as needed Skillset: Experience: 6 to 7 years with a Bachelor’s Degree Proven experience supporting senior executives within a large corporate environment Ability to build relationships one-to-one and within teams and other organizations Develop network by liaising with local colleagues and those abroad in our worldwide offices Understand priorities and manage completion of multiple requests from different sources Proven international and domestic travel and expense experience Competent in expense reporting procedures, international conversions, and the ability to adhere to travel policies Project poise under pressure A high degree of professionalism and ability to maintain confidentiality Proficiency using Microsoft Office Programs, especially Outlook, Word, Excel & Power Point Excellent verbal and written communication skills in English #J-18808-Ljbffr Motion Recruitment