Executive Assistant - AIG Finance, IT & HR

Executive Assistant position supporting three senior executives (VPs of Finance, IT, and Human Resources) in the Analytical Instrument Group at Thermo Fisher Scientific's Waltham, Massachusetts office. Responsibilities include calendar management, travel coordination, meeting planning, and administrative support for fast-paced leadership team.

Responsibilities

• Manage complex calendars and coordinate meetings for three group executives across multiple time zones
• Arrange and coordinate international and domestic travel, including visa and logistics management
• Plan and execute strategic meetings and events for senior leadership
• Handle confidential and sensitive information with discretion and sound judgment
• Support special projects and cross-functional initiatives while maintaining organizational priorities

Requirements

• High school diploma with 5+ years executive administrative experience, or Bachelor's degree with 2+ years supporting senior leadership
• Expert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
• Demonstrated ability to manage complex calendars across multiple time zones
• Experience coordinating international travel, logistics, and visa requirements
• Proficiency with expense management systems and virtual meeting platforms
• Strong written and verbal communication with exceptional discretion and attention to detail
• Ability to work independently, anticipate needs, and adapt to dynamic, shifting priorities

Compensation: $35.00–$52.00 hourly, plus variable annual bonus eligible