Campus Secretary

Job Title

Required Knowledge/Skills:

Ability to multitask even under high pressure situations

Ability to maintain professional composure at all times

Possess strong organizational skills

Communicate with students, parents, and staff members in a courteous and supportive manner

Ability to abide by confidentiality laws/procedures

Ability to complete work in a timely manner to meet deadlines

Proficient in computer use, printer use, using a photocopier, faxing, and in basic bookkeeping tasks.

Duties/Responsibilities:

Provide clerical and administrative support to the principal, vice principal and teaching staff

Ensure that the office operates in a consistently organized manner every day

Act as liaison between the community, the school and other internal and external stakeholders

Coordinate appropriate documents for communication with the district office

Maintain all recordkeeping for students and staff

Maintain student and staff confidentiality in all circumstances

Track attendance and absences; use reporting software/generate reports

Communicate effectively with a variety of district and community officials

Use common computer hardware and software efficiently

Perform data entry

Perform general office duties such as answering telephone inquiries, filing, spreadsheets

Display strong communication, interpersonal and organizational skills

Carry out assigned tasks with minimal direct supervision

Provide services for teachers, administrators and students like typing, proofreading, and editing

Maintain the integrity of information systems, databases, and office files

Prepare and circulate communication documents

Reconcile accounts

Coordinate room reservations for internal and external meetings appointments, events being held on campus

Purchase departmental resources like materials, computers hardware, software and office supplies

Enroll students using school database/software

Distribute incoming mail daily

Dispense medication and attend to other medical needs of students when the nurse is off campus

Create and maintain up to date class lists

Manage activity fund accounts

Facilitate Friday lunch orders for staff