Office Administration Manager - Renton

Requisition Summary Under the direction of the Distribution Center (PDC) Manager, the Office Administration Manager is responsible for all office activities including MRO purchasing, facilities maintenance, RF equipment, capital fixed assets, and supervising the administrative team. This role serves as an on-site liaison to Human Resources with oversight and guidance from the Human Resource Business Partner. Job Responsibilities Operations Management Plan and coordinate multiple facility tours/events for employees, suppliers, dealers, and customers on a weekly basis, including the Annual PACCAR Stockholder's Meeting. Coordinate work with numerous contractors and vendors to ensure building and surrounding property are always maintained. Prepare all necessary reports for Parts Division and Corporate; maintain fixed asset listings and support preparation of operating and capital budgets. Oversee MRO Purchasing and reconciliation, incorporating bid requests for competitive quotes. Act as liaison between IT and facility, coordinating system changes, server room updates, and training. Maintain tracking for all RF equipment inventory and service support. Oversee ISO 9001, ISO 45001, and ISO 14001 systems in the PDC; ensure teams promote continuous improvement of Quality, Health & Safety, and Environmental processes. Manage operations control activities such as vendor scheduling, live load control, and load balancing enhancement. Schedule trailer inbounding with material logistics group. Delegate administrative support tasks from PDC Manager, Assistant PDC Manager, and Supervisory staff; develop and maintain knowledge of production processes; serve as primary backup for Assistant Managers as needed. Supervise and develop all office associates and administrative staff; provide guidance, coaching, and supervision; conduct annual performance reviews and regular performance evaluations; develop cross‑functional backup teams. Complete at least two process improvement projects per year utilizing Six Sigma methodology & tools. Other responsibilities as assigned. Payroll Responsibilities Workforce oversight – reports, timesheet monitoring, liaison with payroll department. Oversee day‑to‑day payroll responsibilities; coordinate with division and corporate to complete semi‑weekly pay cycles. Ensure compliance for SOX audits. Human Resources Management Maintain PDC compliance with all local, state, and federal labor laws by coordinating with Human Resources. Administer all recruiting activities including scheduling, sourcing, screening applicants, scheduling interviews, organizing pre‑employment screening assessments, and completing reference checks. Maintain a proactive recruiting network to reduce time‑to‑hire, including relationships with local universities, technical colleges, and military sites for recruiting fairs. Conduct new employee orientation; prepare and ensure new employee paperwork is complete; maintain electronic and hard‑copy personnel files; conduct annual file audits for compliance. Administer training programs and track employee participation; record mandatory training in the employee database of record (SAP). Administer payroll/workforce reporting, headcount, and confidential data. Support the Human Resources Business Partner with coordinated efforts of Workers' Compensation claims and leave of absence (STD, LTD, FMLA) processing. Qualifications Required: Bachelor’s degree; focus on business, logistics, human resources, or related area preferred; master’s degree is a plus. Required: Ability to influence others through clear communication of expectations; ability to present and communicate to all levels of management. Required: Intermediate PC skills: MS Office Suite (including Access, Word, Excel, PowerPoint), AutoCAD. Preferred: Demonstrated abilities in project management; MRO and procurement experience preferred. Preferred: Experience in manufacturing, logistics, human resources, and customer service preferred; mechanical aptitude is a plus. Preferred: Experience with ISO systems highly desirable. Preferred: Multilingual skills highly desirable. Preferred: HRCI (PHR/SPHR), SHRM (CP/SCP) certification is a plus. Preferred: Six Sigma trained: Lean or Green Belt preferred. Preferred: Willing to relocate in near future required (continental U.S.) preferred. Preferred: Previous leadership experience desired. Benefits 401(k) with up to a 5% company match. Fully funded pension plan providing monthly benefits after retirement. Comprehensive paid time off – minimum of 10 paid vacation days, 12 paid holidays, and sick time. Tuition reimbursement for continued education. Medical, dental, and vision plans for you and your family. Flexible Spending Account (FSA) and Health Savings Account (HSA). Paid short‑and long‑term disability programs. Life and accidental death and dismemberment insurance. EAP services including wellness plans, estate planning, financial counseling, and more. This position may also be eligible for a holiday gift. Salary At PACCAR Parts, we value talent and promote growth and development. The salary range for this position is $80,800 – $111,200 annually, alongside a full range of benefit options listed above. Additional Information Relocation assistance may be available for this position. PACCAR Parts is an eVerify Employer. PACCAR is an Equal Opportunity Employer/Protected Veteran/Disability. Our inclusive environment embraces diverse backgrounds, skills, and viewpoints to foster innovation and better decisions. This is a safety‑sensitive position and pre‑employment drug testing includes cannabis testing. #J-18808-Ljbffr PACCAR Parts