Staff Accountant, A/P

Description

We strongly encourage people of color, transgender and non-binary people to apply. HRC is an equal opportunity employer and welcomes everyone, including non-LGBTQ+ people, to join our team.Don't meet every single requirement? Studies have shown that people from marginalized communities are less likely to apply to jobs unless they meet every single qualification. At HRC, we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Position Summary:

Under the direction of Finance management, the Staff Accountant is responsible for key components of the financial operations of the Human Rights Campaign (HRC), its related PACs, and the Human Rights Campaign Foundation (HRCF). Focusing primarily on disbursements, expense management, fixed asset, and payroll accounting, this position ensures the integrity and accuracy of financial data through hands-on processing, reconciliation, and policy enforcement while contributing to continuous improvement initiatives and system enhancements.


Disbursements/Expense Management:

• Lead the weekly review and processing of vendor payments and reimbursements, ensuring compliance with internal policies, accurate general ledger coding, appropriate application of sales and use tax, and proper documentation and approvals.

• Process disbursements of varying payment types, including cutting checks, initiating ACH payments, and posting direct debits and wire transfers.

• Record recurring monthly journal entries and other adjustments, as needed. Reconcile Accounts Payable subsidiary system to the General Ledger, Prepaid Expenses and other General Ledger accounts, as assigned.

• Prepare year-end IRS Form 1099-NEC & 1099-MISC mailings and electronic filings.

• Ensure all monthly centrally billed invoices are processed timely.

• Proactively identify and resolve disbursement issues and discrepancies, escalating to the supervisor as needed.

• Manage electronic record retention system for accurate, timely and easily accessible files, ensuring compliance with HRC procedures and best practices.

• Contribute to the development of Accounts Payable policies and procedures and training materials. Maintain the ongoing documentation of policies and procedures and standard operating procedures (SOPs), as needed.

• Serve as point of contact to high-volume questions/issues regarding Disbursements, Travel & Expense Policy, Corporate Card program and Electronic Invoice & Expense Management System, delivering guidance and support to staff.

• Review Corporate Card report and employee expense report transactions for all supporting documentation, accurate coding and adherence to HRC's Travel and Expense Policy and Procedures. Follow up on missing receipts, approvals, and other issues as needed.

• Act as back up to supervisor, including administering Corporate Card program and overseeing Electronic Invoice & Expense Management System maintenance.

Fixed Assets:

• Maintain fixed asset records, including acquisition tracking, asset categorization, and depreciation schedules, in compliance with GAAP and internal capitalization thresholds. Calculate depreciation and amortization, and key journal entries.

• Reconcile fixed assets and depreciation/amortization to the general ledger and resolve variances on a timely basis.

• Assist in calculating depreciation for the annual budget process.

Payroll:

• Assist with processing and reviewing biweekly payroll in a timely manner while maintaining confidentiality.

• Check and audit time and attendance records and adjustments in Timekeeping System for compliance with established guidelines. Process the data transfer to the payroll system.

• Maintain/update records for employees, including new hires, terminations, and promotions.

• Process all employees' deductions, taxes and direct deposit information and maintain employee payroll files. Reconcile all health, supplemental benefits, 401(k), and garnishment deductions to the general ledger and vendors.

General Accounting and Cross-Functional Support:

• Provide Finance training and guide new and existing staff on features and functions of the Accounting ERP, the Electronic Invoice & Expense Management System, and the Timekeeping System, promoting a positive experience.

• Support management with special projects, implementations and trainings.

• Cross collaboration with other departments to ensure excellent customer service

• Other duties as assigned.

Position Qualifications:

• Bachelor's degree in accounting or related field (or equivalent work experience) and working knowledge of GAAP are strongly preferred. Two to four years of relevant work experience in a nonprofit is strongly preferred. CPP certification desired, but not required.

• Experience with Accounting ERP systems such as Microsoft Dynamics NAV, NetSuite, or Sage Intacct; invoice and expense management software such as Concur; and timekeeping and payroll software such as Replicon and UKG is preferred but not required.

• Knowledge of, or desire to learn about, wage and hour laws (federal, state and local) is preferred.

• Experience with payroll functions, including preparation, balancing, timekeeping, internal control, and payroll taxes, is preferred.

• Experience with 501(c)(3), 501(c)(4) and 527 organizations (preferred but not required).

• Strong skills with Microsoft Office applications (Word, Excel, PowerPoint and Outlook), Google Apps (Gmail, Google Docs, and Drive).

• Ability to maintain confidentiality and discretion.

• Excellent customer service.

• Communicates effectively, proactively and professionally with vendors and members of own team and other departments within the organization.

• Ability to work independently and be team-oriented and willing to assist fellow Finance staff during peak times.

• Flexibility with work schedule--this position requires overtime, which may include nights and weekends during peak periods.

• Experience in problem solving-shows initiative; identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; and follows through on issues to resolution.

• Approaches ambiguity and complex situations with critical thought and demonstrates strong judgement.

• Ability to be detail-oriented and demonstrate accuracy and thoroughness, monitors own work to ensure quality, applies feedback to improve performance and is well-organized.

• Must meet productivity standards and complete work in a timely manner to meet weekly and monthly deadlines. Must have an understanding of proper accounting controls.

• Must be highly motivated and adapt to changes in the work environment, manage competing demands and is able to deal with frequent change, delays, or unexpected events.

• Personal interest in and commitment to LGBTQ+ rights.

All positions at the Human Rights Campaign may require travel on a regular basis or periodically. Where the need arises for business travel, appropriate compensation as outlined by the Fair Labor Standards Act will apply.


Employer is the Human Rights Campaign, Inc., an I.R.C. 501(c)(4) non-profit entity.

No phone calls or emails, please. Due to the volume of applications we receive, we are unable to respond to queries about application status.