School Age Site Coordinator

Site Coordinator

The Site Coordinator is responsible for the overall leadership, management, and daily operations of a small out-of-school-time program. This role ensures the delivery of high-quality education and care for children, aged 5 – 12 years, while maintaining compliance with licensing regulations and program policies. The Site Coordinator fosters a positive culture for children, families, and educators and leads continuous quality improvement efforts across the program.

The ideal candidate is a strong instructional and operational leader who is passionate about education, staff development, family partnerships, and creating a safe, nurturing, and engaging learning environment.

A central office team offers essential supports to allow program leaders to focus on children, families and educators. Various members of the office team conduct interviews, handle subsidy enrollment, authorizations and billing, clerical/secretarial tasks, etc. The regional director offers significant coaching.

Key Responsibilities:

• Provide overall leadership and direction for the out-of-school-time program
• Develop and maintain a positive and professional workplace culture, with a focus on collaboration and accountability
• Create and facilitate continuous quality improvement initiatives and program goals
• Manage daily operations, staffing, scheduling, ratios, classroom coverage, facilities and safety standards
• Ensure program compliance with all company, state, federal and local regulations, policies and reporting requirements
• Collaborate with leadership to develop and implement program policies and procedures
• Hire, onboard, supervise, and evaluate educators and support team
• Facilitate staff meetings
• Support educator growth through reflective practice and performance feedback through monthly observations, 1:1s and evaluations
• Promote staff engagement, collaboration, accountability, and retention
• Ensure implementation of developmentally appropriate practices, curriculum, assessment tools, and individualized learning plans aligned with program philosophy and early learning standards and best practices
• Ensure educators offer and maintain developmentally appropriate, high-quality learning environments
• Reinforce active supervision practices and safe environments
• Promote positive behavior support, social-emotional learning practices, inclusion and culturally responsive practices
• Guide educators in maintaining high standards for teaching and learning through coaching, mentoring, and ongoing professional support to team members
• Collaborate with leadership to identify professional development needs and to develop individual professional development plans for educators
• Build positive relationships with children, families, and community partners
• Communicate effectively with families regarding program information: enrollment, orientation, conferences, ongoing updates, child development, conflict resolution and satisfaction surveys
• Address family concerns professionally, collaboratively and immediately
• Support family engagement activities
• Build and maintain partnerships with community agencies, local schools and stakeholders aligned with the program mission
• Ensure adherence to all health, safety, and emergency procedures
• Manage child enrollment, staffing needs, waitlist, and billing
• Monitor and manage program labor and supplies expenses
• Monitor facility needs and coordinate with maintenance as needed
• Maintain and ensure accuracy of records, documentation, and reporting requirements
• Model confidentiality, professionalism, ethical leadership, and effective communication
• Participate in strategic planning and program initiatives
• Other duties as assigned

Skills

• Strong leadership and team management skills
• Excellent communication skills
• Knowledge of child development and out-of-school time best practices
• Experience with reflective practice and adult learning
• Ability to build strong, positive relationships with educators and families
• Strong organizational, problem-solving, and decision-making skills
• Ability to manage multiple priorities in a fast-paced environment
• Ability to maintain confidentiality and professionalism
• Experience with coaching, mentoring, and staff development
• Strong knowledge and understanding of licensing regulations and high quality assessment tools, including but not limited to APAS, SACERS, etc
• Proficiency with technology and administrative systems

Part-time or full-time position, depending on qualifications and desired schedule

Salary (full time) starts at $47,000 per year, commensurate with education and experience

Individualized benefits package

What You Bring:

• Meets or can meet EEC Site Coordinator qualifications
• Bachelor's Degree in Elementary Education or a related field, preferred
• 3 years prior experience working with school-aged children (5-12 years), required
• 1 year leadership and supervision experience - preferably in education

Qualifications to be an EEC site coordinator -

• At least 20 years old (as required by the state licensing agency)
• 18 months experience in management
• OR
• An education or related Bachelor's degree and at least one year experience working with children aged 5-12 years,
• An education or related Associate's degree and at least 18 months experience working with children aged 5-12 years, or
• A high school diploma and at least two years experience working with children ages 5-12 years in a licensed program.