Administrative Associate
Vanguard
Administrative Associate
Apply (
locations
Malvern, PA
Scottsdale, AZ
time type
Full time
posted on
Posted 5 Days Ago
job requisition id
178538
Are you ready to be the backbone of our dynamic team? As an Administrative Associate, you'll play a crucial role in ensuring our operations run smoothly and efficiently, anticipating needs and proactively solving problems. Here's what you'll be doing:
Key Responsibilities:
Calendar Management: Keep our department and leaders on track by scheduling meetings, organizing events, and tracking attendance.
Travel Coordination: Arrange travel plans and ensure refreshments are ordered when needed.
Procedure Adherence: Follow established guidelines with precision, with some opportunities to exercise independent judgment.
Office Supply Management: Monitor and order office supplies, keeping an eye on expenditures.
Document Preparation: Craft correspondence, reports, meeting minutes, presentations, and other written and visual materials.
Qualifications:
Experience: At least 2 years of administrative or related experience, ideally in a medium to large organization.
Education: High school diploma or equivalent; an Associate degree or related degree is preferred.
Technical Skills: Proficiency with Microsoft Office products.
Organizational Skills: Strong ability to stay organized and manage multiple priorities.
Interpersonal Skills: Excellent ability to take direction, be adaptable, and collaborate positively with others.
Special Factors
Sponsorship
Vanguard is not offering visa sponsorship for this position.
About Vanguard
At Vanguard, we don't just have a mission—we're on a mission.
To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.
How We Work
Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.
About Us
Vanguard, one of the world's leading investment management companies, serves individual investors, institutions, employer-sponsored retirement plans, and financial professionals. We have a diverse and talented crew with a culture that promotes teamwork, along with an unwavering focus on serving our clients' best interests.
This website uses "cookies" to distinguish you from other users. A cookie is a small file of letters and numbers placed on your computer or device. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site and services. The cookies are stored locally on your computer or mobile device. To accept cookies you can continue browsing as normal. Or you can go to ourPrivacy Policy ( to read more information and learn how to change your preferences.
Read More
- ...Administrative Associate Are you ready to be the backbone of our dynamic team? As an Administrative Associate, you'll play a crucial role in ensuring our operations run smoothly and efficiently, anticipating needs and proactively solving problems. Here's what you'll be...SuggestedWork at office
Vanguard
Scottsdale, AZ5 days ago $75k - $95k
...Culture – Be part of a workplace that values respect, collaboration, and diverse perspectives at every level—from attorneys to administrative leadership. Your Impact As Office Manager, you will be responsible for ensuring smooth day-to-day operations,...SuggestedFull timeWork at office- Provides administrative support to a department, operating under direct supervision. Support the mission. Empower the team. Grow your career... ...to make an impact from day one. As an Administrative Associate, you’re not just managing schedules—you’re creating the conditions...SuggestedWork at office
$19 - $29 per hour
...Job Overview Build A Head is seeking a highly organised and proactive Office Administrative Coordinator to join our team in Scottsdale, Arizona, United States . This is a FULL_TIME position, central to ensuring the smooth and efficient operation of our office. At Build...SuggestedHourly payFull timeWork at officeBuild-A-Head LLC
Scottsdale, AZ2 days ago- ...a Senior Executive Assistant to support the CEO and lead a team of executive assistants. This pivotal role combines high-level administrative support with office management and strategic coordination of executive initiatives. You will manage calendars, travel, and communications...SuggestedWork at office
StandardAero
Scottsdale, AZ1 day ago $20 - $28 per hour
...Project Administrator The Project Administrator serves as the first point of contact in a busy construction office, creating a professional... ...preparation. Additional Skills & Qualifications Associate's degree preferred. Experience in construction...Contract workTemporary workWork at officeLocal areaActalent
Scottsdale, AZ3 days ago- ...that wealth should serve a life well lived. Job Description - Associate, Office Coordinator & Executive Assistant This role is... ...employees, managing facilities operations, and handling various administrative and fiduciary support duties. The ideal candidate will serve...Full timeTemporary workWork at officeLocal area
$22 - $30 per hour
...community and nonprofit organizations. Position summary: This position provides approximately 30 hours per week of administrative support to Michael Buric and The Genesis Financial Consultants. This role is critical to our client experience and requires a friendly...Work at office$16 - $30 per hour
...clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more. Must be 16 years of age or older...Hourly payPart timeWork at officeRemote workWork from homeFlexible hoursJobconversion, LLC
Scottsdale, AZ2 days ago- ...privilege of doing meaningful, rewarding work. Position Profile The Team Assistant is responsible for providing a variety of administrative support functions that contribute to the overall efficient operation of the clinical team. Some of the duties will include...
Hospice of the Valley
Scottsdale, AZ5 days ago $30 per hour
Dental Office Manager – Multiple Opportunities (Phoenix, AZ) Location: Phoenix, AZ (Multiple Locations) Job Type: Full-Time Compensation: ~$30/hour – based on experience Schedule: Monday - Friday Overview United Dental Corporation is continuing to grow...Full timeWork at officeMonday to FridayUnited Dental Corporation
Scottsdale, AZ1 day ago- ...Join Our Team as an Administrative Assistant at Water Works Engineers! Meet Water Works Engineers: Water Works Engineers (WWE) is a leading civil and environmental engineering firm specializing in innovative and sustainable solutions for water infrastructure projects...Full timeFixed term contractWork at officeLocal areaImmediate startFlexible hours
Water Works Engineers
Scottsdale, AZ1 day ago $22 - $24 per hour
...Job Title: Patient Administrative Coordinator Location: Scottsdale, AZ (East Bell Road and the 101) Compensation: $22.00 to $24.00 per hour Employment Type: Full Time with Benefits (Medical, Life, Dental, Vision, 401K, and PTO) Schedule: On-site Monday...Hourly payFull timeWork at officeRemote workMonday to FridayDay shiftEnvita Medical Centers
Scottsdale, AZ1 day ago- ...Description The Administrative Coordinator I will coordinate and perform a diverse set of support tasks, focusing on a high level of customer... .... Ability to work independently. Education and Experience Associate’s degree preferred. Bachelor’s degree a plus. Three to five...Work at office
Smartpool LLC
Scottsdale, AZ2 days ago - ...Description POSITION SUMMARY: The Senior Administrative Coordinator is responsible for providing comprehensive administrative support to the Executive Leadership Team. This position performs a variety of executive support tasks, including project coordination, travel...Flexible hours
Nashville Public Radio
Scottsdale, AZ1 day ago - ...We are seeking a highly organized and service-oriented Administrative Coordinator to support senior leadership and contribute to the efficient operation of a professional corporate office environment. This position plays an important role in maintaining day-to-day office...Work at office
Headfarmer LLC
Scottsdale, AZ3 days ago - ...Headfarmer is seeking a highly organized Administrative Coordinator to support senior leadership and ensure smooth daily operations within a professional office environment in Scottsdale, AZ. The role involves coordinating executive administrative needs, meetings, events...Work at office
Headfarmer LLC
Scottsdale, AZ2 days ago - ...Microsoft Suite tools for document creation, spreadsheetsBasic Data EntryRequirementsProven experience in office management or as an administrative assistant is preferred, not required.Take a Fair Housing Course within the first 3 days of employment, provided by us.Excellent...Part timeWork at office
Quartr Living LLC
Fountain Hills, AZ3 days ago - ...Administrative Assistant At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company. Additionally, everyone has individual...
Koch Industries
Scottsdale, AZ1 day ago $23 - $25 per hour
...Supports all AR / AP and payroll functions for the community, as well as the front desk concierge team. Responsible for streamlining administrative procedures, inventory control, responding to calls and emails, and completing all administrative tasks as needed. Position...Hourly payFull timeWork at officeMonday to FridayCogir Senior Living
Fountain Hills, AZ6 hours ago$18 - $32 per hour
...Administrative Assistant Explore opportunities with FlexCare, part of the Optum family of businesses. At FlexCare, we are on a mission to provide exceptional IV therapy to patients with neurological, rheumatologic, gastroenterological and immunological disorders. Be...Hourly payMinimum wageFull timeWork experience placementWork at officeLocal areaRemote workMonday to FridayUMR
Scottsdale, AZ4 days ago$20 per hour
...and scheduling to property inspections, supply runs, and key drop‑offs. You’ll work across guest experience, partner support, administrative tasks, and on‑the‑ground operations to help deliver consistently excellent service. Compensation: $20 hourly #J-18808-Ljbffr...Hourly payWork at officeThe Strawberry Inn
Scottsdale, AZ1 day ago- Hirebridge is seeking an Assistant Property Manager to help oversee the daily operations at our properties in Arizona. This role involves managing resident satisfaction, processing leases, maintaining financial records, and ensuring a positive environment for residents ...
- Chapman Automotive has been family owned and operated since 1966 and we value the reputation we have built around our unique sales experience and commitment to exceptional service, allowing us to become one of the top-performing automotive retailers in Arizona and ...Full timeTemporary workWork at officeMonday to Friday
Chapman Volkswagen Scottsdale
Scottsdale, AZ1 day ago - ...ensure they are neat, stocked, and guest ready. Handle small deliveries and errands related to office and corporate housing needs. Administrative & People Operations Support Package and ship non-marketing and non-client items, following shipping instructions and tracking...Part timeSecond jobWork at officeLocal areaAfternoon shift
Digital Air Strike
Scottsdale, AZ3 days ago - ...documents in appropriate locations. Attendance is essential in this position. Responsible for performing a variety of administrative and office operations support activities for one or more people or departments. Essential duties and responsibilities include...Full timeWork at officeShift work
Builders FirstSource
Paradise Valley, AZ2 days ago $20 per hour
...helping to create a welcoming, safe, and patient-centered environment. The Front Office Coordinator manages front desk and general administrative functions related to coordinating patient care, utilizing Electronic Health Record and Practice Management systems to maintain...Hourly payFull timeWork at officeLocal areaMonday to FridayMindpath Health Medical Group
Scottsdale, AZ2 days ago$750 per week
...services, and customer experiences. Role Overview: We are welcoming participants from all backgrounds, including anyone looking for administrative assistant roles, to take part in upcoming market research studies. These may involve online discussions, product testing, or...Part timeCasual workRemote workFlexible hoursAFG
Scottsdale, AZ2 days ago- ...Effective execution of Total Patient Experience (TPE). Develop and maintain a good working relationship with doctor/doctors associated with office location. Enforce all corporate policies and procedures. Motivate team members by remaining positive and communicating...Work at office
$22.83 per hour
A senior living community is seeking a Business Office Manager to manage daily operations, payroll processing, and HR functions. The role involves supervising office staff, maintaining compliance with standards, and assisting with new employee onboarding. Candidates should...Full timeWork at officeNovellusliving
Scottsdale, AZ1 day ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Associate. Be the first to apply!
- administrative assistant police department Scottsdale, AZ
- full time administrative assistant Scottsdale, AZ
- administrative assistant work online from home Scottsdale, AZ
- operations assistant part time Scottsdale, AZ
- administrative program assistant Scottsdale, AZ
- business assistant Scottsdale, AZ
- engineering team administrator Scottsdale, AZ
- operations administrative assistant Scottsdale, AZ
- department administrative assistant i Scottsdale, AZ
- administrative assistant logistics Scottsdale, AZ