Administrative Coordinator

We are seeking a highly organized and service-oriented Administrative Coordinator to support senior leadership and contribute to the efficient operation of a professional corporate office environment. This position plays an important role in maintaining day-to-day office functions, coordinating executive administrative needs, and assisting with company meetings and events. The ideal candidate is proactive, detail-oriented, adaptable, and comfortable balancing multiple priorities while providing exceptional internal and external customer service. Key Responsibilities Serve as a primary point of contact for visitors and guests, ensuring a professional and welcoming office experience. Coordinate incoming and outgoing correspondence, packages, and deliveries. Maintain conference rooms and shared office spaces to ensure readiness for meetings and daily use. Assist with scheduling and management of shared office resources and calendars. Monitor office supplies and coordinate replenishment of inventory as needed. Support document preparation, filing, record maintenance, and general administrative projects. Assist with technology-related office needs and collaborate with internal resources to resolve issues. Provide notary services when required or obtain certification within a designated timeframe. Meeting & Event Coordination Assist with planning and execution of internal meetings, training sessions, and company-sponsored events. Coordinate logistics including room setup, catering, audiovisual equipment, and meeting materials. Track event-related expenses and assist with invoice processing and budget monitoring. Ensure all event details are executed efficiently and professionally. Executive Administration Provide direct administrative support to senior leadership team members. Manage calendars, appointments, and scheduling priorities. Coordinate travel arrangements, registrations, accommodations, and related logistics. Prepare, edit, and proofread correspondence, presentations, and other business documents. Assist with expense reporting, reimbursements, and related administrative processes. Qualifications High school diploma or equivalent required. Prior experience in an administrative, office coordination, executive support, or customer-facing role preferred. Ability to obtain notary certification within the first few months of employment. Strong organizational and time-management skills with the ability to manage competing priorities. Excellent verbal and written communication skills. Proficiency with common business software applications and office technology. High attention to detail and commitment to accuracy. Demonstrated initiative, professionalism, and problem-solving ability. Ability to adapt to changing priorities and learn new systems quickly. Desired Attributes Resourceful and self-motivated. Dependable and trustworthy when handling confidential information. Comfortable working both independently and as part of a team. #J-18808-Ljbffr