Accounting Associate

Accounting Associate

The Accounting Associate supports day-to-day accounting operations, including accounts payable, accounts receivable, vendor relations, account reconciliations, bank and credit card activity, month-end close, year-end reporting, and related administrative support. This position is expected to maintain accurate records, meet deadlines, communicate professionally, and follow established accounting policies and procedures.

Accounting Responsibilities

• Assist with accounts payable processing and vendor communications.
• Perform timely reconciliations of all credit card transactions across multiple systems.
• Maintain professional relationships with vendors and creditors and assist with resolving account discrepancies.
• Collect and maintain vendor tax information, including W-9s, and assist with annual 1099 preparation.
• Maintain organized electronic records of invoices, payments, vendor documentation, and other accounting records.
• Complete vendor and credit applications as needed.
• Assist with month-end close by collecting vendor statements, identifying missing invoices, categorizing credit card transactions
• Assist with year-end reporting and other accounting projects as assigned.
• Retrieve, open, and distribute incoming mail and accounting-related correspondence.
• Work with other departments to obtain information, documentation, approvals, and follow-up needed to support Accounting operations.
• Assist with special projects and other administrative duties assigned by the Accounting Manager or senior leadership.
• Maintain organized electronic and physical files for administrative and accounting documentation.

Administrative & Department Support

• Prepare shipping labels and packages when requested to support company operations.
• Maintain company insurance administration, including monitoring payments, tracking renewal dates, and helping ensure policies remain current.
• Coordinate office supply replenishment and maintain adequate administrative supplies.

Core Competencies

• Strong attention to detail and commitment to accuracy.
• Strong organizational skills and ability to prioritize competing tasks.
• Effective time management and ability to meet deadlines.
• Strong written and verbal communication skills.
• Professional interpersonal and customer service skills.
• Problem-solving ability and willingness to follow issues through to resolution.
• Strong work ethic, integrity, reliability, and accountability.
• Ability to work independently and collaboratively.
• Proficiency with computer systems and ability to learn multiple software applications.
• Strong knowledge of Microsoft Office Suite.

Qualifications

• Associate degree in Accounting or equivalent experience preferred.
• 3+ years of related accounting experience preferred.
• Basic knowledge of GAAP.
• Proficiency with accounting software such as QuickBooks Online (QBO) and NetSuite.
• Experience working with multiple accounting, payment, or operational systems preferred.
• Ability to periodically lift up to 50 pounds when performing occasional administrative or shipping-related duties.

Departmental Requirements

• Be organized, efficient, and effective at prioritizing tasks.
• Provide professional and responsive customer service to internal and external stakeholders.
• Abide by and uphold company and department policies and procedures.
• Protect confidential financial, vendor, employee, and company information.

Physical Requirements

• Stand, walk, sit, talk, hear, type, and write.
• Reach with hands and arms; bend, stand on a stool or climb when necessary; and use fingers and hands to feel objects, tools, or controls.
• Use standard office equipment such as computers, smartphones, printers, and photocopiers.
• Work for prolonged periods sitting at a desk and using a computer.
• Periodically lift files, boxes, packages, or other items up to 50 pounds.

Note: This job description provides a general overview and is not an exhaustive list of responsibilities, duties, or skills. Additional responsibilities may be assigned based on operational needs.

AAP/EEO Statement

Zero Impact Energy is proud to be an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by federal, state, or local law. Compensation: $26.00 - $28.00 per hour