Accounts Payable Specialist

Description

COMPANY OVERVIEW

JTI is a growing, progressive, and team-oriented company rooted in family values. We know that our employees are our number one asset. We not only encourage, but foster an environment that promotes professional growth, internal promotions, continuing education, and a safe work environment.


We are proud to employ a team of dedicated professionals with expertise in electrical construction, mechanical fabrication and installation, engineering, and controls and automation fields who are leaders in their disciplines. We strive to be an excellent strategic partner for clients, providing solutions and adding value to their businesses.


POSITION OVERVIEW

The Accounts Payable Specialist codes invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system. This role also prepares and processes check runs to ensure timely payment to vendors.

PRIMARY RESPONSIBILITIES

• Handles vendor correspondence via phone or email; receives, researches, and resolves internal and external inquiries concerning account status.
• Prepares batch check runs, wire transfers, and ACH transactions.
• Processes remittance information from checks, drafts, and wire transfers for invoices provided by vendors; determines proper disposition and credits accounts appropriately.
• Prepares required reporting documents and month-end closings.
• Enter timecards and expense reimbursements.
• Create T&M tickets and send out invoices.
• Sort and enter accounts payable invoices.
• Run reports to verify entries.
• Communicate with customers and vendors.
• Prepare check runs.

QUALIFICATIONS

EDUCATION and/or EXPERIENCE: SPECIALIZED KNOWLEDGE AND SKILLS:

• Proven experience as accounts payable specialist.
• Proficient in English (oral and written).
• Excellent knowledge of MS Office (especially Excel and Outlook).
• Strong communication and people skills.
• Good organizational and multi-tasking abilities.
• Problem-solving skills.
• Foundation Software experience preferred.

EQUIPMENT & APPLICATIONS /WORKING CONDITIONS & PHYSICAL DEMANDS:

• Sitting for Extended Periods - Working at a desk for long hours while using a computer or handling paperwork.
• Typing and Computer Use - Frequent use of a keyboard and mouse for emails, reports, and data entry
• Reading and Reviewing Documents - Reviewing paperwork, invoices, schedules, and reports, which may cause occasional eye strain.
• Repetitive Hand and Finger Movements - Engaging in repetitive tasks such as typing, writing, and using office equipment (printers, fax machines, telephones).
• Light Lifting and Carrying - Moving office supplies, files, or small packages, typically weighing up to 10-25 lbs.
• Walking and Standing - Moving within the office, attending meetings, or filing paperwork.
• Reaching and Bending - Occasionally stretching, bending, or reaching for office supplies, filing cabinets, or shelves.
• Talking and Hearing - Frequent verbal communication in person, over the phone, and in virtual meetings.