Senior Administrative Assistant

Senior Administrative Assistant

Main Campus - Las Vegas NM - Las Vegas, NM 87701

Overview

Salary Range $17.37 - $25.19 Hourly Position Type Full Time -Reg Education Level High School or GED Travel Percentage Up to 50% Category Staff

Description

LOCATION: Main Campus - Center for Professional Development and Career Readiness

SUMMARY: This position provides administrative assistance to the assigned department.

DUTIES AND RESPONSIBILITIES:

• Schedules and plans meetings for the department.
• Maintains the department calendar.
• Creates, edits, and distributes communication through email, documents, and presentations.
• Processes travel requests.
• Processes invoices; processes purchase orders.
• Orders supplies for the department.
• Maintains files.
• Answers phones, transferring calls to the correct person or takes messages as needed.
• Provides customer service to students, faculty, and staff.
• Performs other job-related duties as assigned.

Qualifications

MINIMUM REQUIREMENTS: EDUCATION: • High School Diploma or GED; • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

EXPERIENCE: At least 3 years of experience directly related to the duties and responsibilities specified.

o PREFERENCE: • Associate's Degree in any field; • Experience working with diverse populations; • Experience working in a higher education setting.

EMPLOYMENT REQUIREMENTS: • Must be willing to work weekends, evenings, and odd hours as required.

KNOWLEDGE, SKILLS, & ABILITIES: • Knowledge of planning and scheduling techniques; • Knowledge of supplies, equipment, and/or services ordering and inventory control; • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community; • Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in area of expertise; • Records maintenance skills; • Database management skills; • Knowledge of general accounting principles; • Ability to communicate effectively, both orally and in writing; • Ability to analyze and solve problems; • Demonstrated ability to maintain confidentiality; • Skills in the use of database management, word processing, spreadsheet, and/or presentation software; • Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in area of expertise; • Skill in organizing resources and establishing priorities; • Ability to lead and train staff and/or students; • Word processing and/or data entry skills; • Ability to create, compose, and edit written materials; • Knowledge of office management principles and procedures; • Ability to coordinate and organize meetings and/or special events; • Knowledge of academic administrative principles and procedures; • Ability to analyze data, run reports and share assessment results; • Ability to use technology to make processes more efficient. PHYSICAL DEMANDS: • Repetitive hand motion and prolonged use of computer; • Sitting for extended periods of time; • No or very limited physical effort required. WORK ENVIRONMENT: • Work is performed in a typical interior/office work environment; • Work with frequent interruptions; • No or very limited exposure to physical risk.