Administrative Specialist II - Planning and Permitting

Job Information Non‑exempt: full‑time, 40 hours per week, Monday‑Friday, 8:00 a.m. – 4:30 p.m. (hourly). Full benefits. Position Purpose The Administrative Specialist II supports the Division of Planning and Permitting by coordinating workflow, performing administrative tasks, and providing primary customer service to division customers. Responsibilities Front‑counter point of contact; greet all customers in the lobby. Respond to visitors, callers, and electronic inquiries and direct them to appropriate resources. Assist in coordinating information, appointments, and meeting schedules for staff and customers. Gather and compile information needed to support tasks, projects, and routine decision‑making. Disseminate information to staff for task management and operations. Compose, proofread, and prepare routine correspondence, forms, memorandums, and other administrative documents. Perform bookkeeping duties as needed and maintain manual and electronic files, records, mailing lists, and departmental documentation. Process routine transactions, forms, and requests in automated systems according to established procedures. Maintain and update departmental files, records, logs, and tracking spreadsheets. Perform data entry and update information in departmental databases. Support basic fiscal tasks such as verifying documentation, reconciling routine transactions, and preparing standard reports. Assist with ordering office supplies, coordinating logistics, and supporting daily operational needs. Conduct routine research, compile data, and prepare summary reports as requested. Support program operations and assist with routine administrative tasks during special projects or departmental needs. Perform other related duties as required. Qualifications High school diploma or equivalent. Minimum 3 years of administrative support work experience. OR associate’s degree with 1 year of related experience. Knowledge, Skills & Abilities Knowledge of County policies and procedures. Knowledge of technology (computer, wireless devices, Internet). Knowledge of County procurement policies. Ability to prioritize assignments and delegate to staff. Ability to work efficiently in Microsoft 365. Ability to follow written and verbal instruction. Ability to use procurement software. Ability to maintain effective working relationships with staff and interdepartmentally. Ability to maintain professionalism, confidentiality, and discretion with sensitive information. Ability to guide and instruct staff to ensure adherence to County policies. Computer proficiency for various software applications. Typing efficiency, clerical duties, data entry. Strong verbal and written communication. Basic math skills for budgeting. Phone etiquette. Customer service skills. Basic bookkeeping skills. Preferred Qualifications Bookkeeping work experience. Office coordination experience. Experience in a public‑facing customer service role. College degree in Business Administration, Finance, or related field. Physical Requirements Constantly sit while working. Work indoors continuously. Compensation & Benefits 11 days of vacation leave with increase after 2 years. 15 days of sick leave with unlimited carryover. 11 paid holidays plus 2 floating holidays. Comprehensive medical insurance with HSA contribution. Dental, vision, and flexible spending plans. County‑paid group term life and AD&D insurance. Defined benefit pension plan with vesting after 5 years. Employee Assistance and Wellness programs. Tuition reimbursement. Deferred compensation plan. Equal Opportunity Statement Frederick County Government values diversity and inclusion and strives to provide equal opportunities for all applicants. #J-18808-Ljbffr