HR Generalist

Job Description

Job Description

We are looking for an HR Generalist to support day-to-day people operations and administrative activities for a growing organization in South Portland, Maine. This role blends payroll coordination, onboarding, benefits support, employee engagement, and general office administration to help maintain an organized and positive workplace. The ideal candidate brings solid HR support experience, strong attention to detail, and the ability to handle confidential information with professionalism.

Responsibilities:
• Administer weekly payroll processing, review payroll records for accuracy, correct discrepancies, and address payroll-related questions from employees and managers.
• Prepare recurring and custom HR and payroll reports and assist with documentation needed for annual retirement plan audits.
• Coordinate onboarding activities by gathering employment paperwork, arranging required pre-employment screenings, checking driving records when needed, and leading orientation sessions.
• Support benefits administration by assisting with enrollments, status changes, terminations, and employee benefit record maintenance, including presenting benefits information to new team members.
• Help organize employee training initiatives, track completion records, and provide administrative support for internal learning programs.
• Lead employee engagement and recognition efforts by coordinating events, appreciation programs, community involvement activities, and other initiatives that enhance workplace culture.
• Maintain accurate personnel files and HR correspondence while ensuring employee information is handled in compliance with company policy and confidentiality standards.
• Assist with workers’ compensation administration, including claim documentation, follow-up communication, and required wage and benefit paperwork, while also contributing to safety committee activities and quarterly safety communications.
• Provide front office and administrative support by welcoming visitors, assisting applicants, supporting senior leadership with materials and correspondence, managing office communications, and coordinating supply and vendor needs.• 2+ years of experience in human resources support, payroll administration, or a closely related role.
• Postsecondary education, business training, or comparable development in human resources or administration.
• Hands-on experience with payroll systems, including ADP or similar payroll platforms.
• Working knowledge of onboarding, employee relations, benefits administration, and general HR recordkeeping.
• Strong recruiting and candidate support skills, including applicant communication and interview coordination.
• Excellent organizational skills with the ability to manage multiple priorities and maintain accuracy in detailed administrative work.
• Sound judgment and discretion when handling sensitive employee and business information.