Accounts Payable Specialist

Accounts Payable SpecialistHanwha Qcells USA Corp (Qcells USA), headquartered in Houston, TX, specializes in providing utility-scale modules, solar photovoltaic (PV), and battery energy storage systems (BESS) project development, along with Engineering, Procurement, and Construction (EPC) services for solar and BESS projects nationwide. Qcells USA delivers comprehensive turnkey solutions encompassing the entire utility-scale project lifecycle. By choosing Qcells USA for turnkey solutions, customers can reduce uncertainty and risk, leading to enhanced investment returns and contributing to a more sustainable future.Qcells USA’s complete turnkey solutions seamlessly integrate the expertise of our Development, Module, and EPC teams, while ensuring close coordination with other vital internal groups such as Project Finance, Systems Integration, and Legal. This collaborative approach ensures that Qcells USA projects deliver exceptional value and performance. With several multi-billion-dollar investments, Qcells is pioneering the establishment of the only complete module supply chain in the U.S., including the expansion of our Georgia module manufacturing facility, which stands as the largest in the Western Hemisphere.The Accounts Payable Specialist is responsible for accounts payable operations, invoice processing, vendor administration, and payment execution within the EPC Corporate Finance team. This role works closely with EPC project teams, Procurement, Accounting, Treasury, and external vendors to ensure accurate and timely processing of SG&A expenses and project-related invoices. The position is also responsible for Procore invoice administration, vendor onboarding and maintenance, check issuing, and weekly payment processing support activities. This position reports to the Director of Corporate Finance, or another management personnel that the CEO of the Company may designate. This position is hybrid, based out of our Houston, TX office, requiring up to 4 days per week in the office.Standard working hours are Monday through Friday, from 8:00am to 5:00pm or 9:00am to 6:00pm local time. This position is expected to travel up to 10%.Applicants must be authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment visa at this time.Essential Job Function & Responsibilities:Process full-cycle accounts payable transactions, including three-way matching of invoices, purchase orders (POs), and receiving documentationVerify invoices for accuracy, completeness, and appropriate approvals prior to payment processingPrepare and issue weekly check runs, ACH, and wire payments in accordance with payment terms and cash management guidelinesMonitor AP aging and follow up on outstanding items to maintain accurate payable balancesReview, code, and process project-related invoices and payment requests through Procore, ensuring alignment with project budgets and contract termsCoordinate with Project Controls and EPC project teams to resolve invoice discrepancies and change order billing questionsManage vendor onboarding, vendor registration, and vendor master data maintenance in SAP, including banking information updates and tax documentation (e.g., W-9)Process Development (DEV) project invoices in Procore, including invoice entry for non-vendor requests and inclusion of DEV invoices in the weekly payment cycleRecord DEV-side accounts payable for self-owned EPC projects for monthly progress billing, coordinating with the Accounting team as neededServe as a primary point of contact for vendor inquiries related to invoice status, payment timing, and account statementsPartner with Procurement, Accounting, and Treasury to resolve payment discrepancies and ensure compliance with internal controlsCommunicate proactively with internal departments to ensure timely approval routing and payment of invoicesReview and process employee expense reports for policy compliance, accuracy, and appropriate documentationMaintain organized, audit-ready accounts payable records, including invoice files, payment support, and vendor documentationSupport month-end AP close activities, including accrual support and reconciliation of the AP subledger to the general ledgerServe as backup administrator for the Bank of America (BOA) corporate credit card program, supporting card issuance/cancellation and updates to cardholder, approver, and project assignmentsSupport booking of accounts payable invoices for capitalized assets and prepaid items, including WBS budget verification, as directed by the Accounting teamAssist with AP-related reporting, including aging reports, payment run summaries, and vendor spend analysisIdentify opportunities to streamline AP processes and improve efficiency of invoice-to-pay workflowsSupport internal and external audit requests related to accounts payablePerform other accounting and finance-related duties and special projects as assigned by ManagementRequired Qualifications:Bachelor's degree in Accounting, Finance, Business Administration, or a related fieldMinimum of 3 years of professional experience in Accounts Payable, Accounting, or FinanceWorking knowledge of full-cycle AP processes, including invoice matching, coding, and payment processingProficiency with ERP systems (SAP preferred) and Microsoft ExcelStrong attention to detail and accuracy in a high-volume transaction environmentExcellent verbal and written communication skills, with the ability to interact professionally with vendors and internal stakeholdersStrong organizational and time-management skills, with the ability to manage multiple priorities and deadlinesAbility to work both independently and collaboratively in a fast-paced, deadline-driven environmentPreferred Qualifications:Experience with Procore or other construction/project management softwareExperience processing invoices in a construction, EPC, or project-based environmentPrevious experience working in a multinational or global organizationExperience supporting internal or external auditsExamples of Physical Demands:Stationary Position: frequently remains stationary up to 90% of the time and sitting up to 8 hours in a dayMove/Traverse: infrequently bend, stand, stoop and/or walkCarry Weight: infrequently carry weight and/or lift objects (light to heavy) weighing up to 10 poundsHearing and Speech: frequently communicates with the ability to hear and talk on a regular basis with employees, coworkers, and all personnel matters; must be able to exchange accurate information in these situationsSight: frequent use of sight to detect images on computer, office documents, and office objects near and farClimb: occasionally ascends/descends on stairway to get to office upper and lower floorsTravel: up to 10% as neededExamples of Work Environment:Regular professional, office business settingNoise level ranges from low to moderate (if in office setting)Noise level ranges from moderate to high (if on construction worksite)Under the Office Mobilization Plan (OMP) policy, the role may transition to an onsite or hybrid arrangement, as determined by business needs and the Head of DepartmentHanwha Qcells is proud to be an at-will Equal Opportunity Employer and prohibits discrimination against race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, pregnancy, citizenship, disability, protected veteran status and any other classification protected by applicable federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.It is important to note that the job descriptions provided by Qcells USA Corp are not intended to be comprehensive lists of all duties, responsibilities, or qualifications associated with the positions. Duties and responsibilities may change at any time with or without notice, reflecting our dynamic and evolving work environment.We are committed to the full inclusion of all qualified individuals. As part of this commitment, Hanwha Qcells will provide reasonable accommodations to all qualified individuals with disabilities to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment. Please contact us to request accommodations at View email address on click.appcast.io. Q-Cells