Scheduler/Staffing Coordinator

Join Our Team at a New Medical Resort in Edmond, Oklahoma

Come work for a company that cares and appreciates its staff and help us strive to be the difference makers and a guiding light in our profession. We are searching for attentive, kindhearted health professionals regardless of the position to help us care for our phenomenal residents. Remarkable benefits our staff can expect:

• Competitive Wages
• Comprehensive benefits- Medical, Vision, Dental
• Insure Oklahoma- Subsidies to eligible employees
• Maternity Leave- Long-Term & Short-Term Disability
• 401 K Plan
• PTO Holiday Pay
• Life Insurance
• Referral Bonus Program
• Flexible Spending & Daycare Account
• Employee Monthly Appreciation Activities
• Perfect Attendance Bonus for Full-time Hourly Staff
• ON DEMAND PAY- (PayActiv - access to weekly pay!)
• Education Assistance- That's right, we will support you as you go back to school.
• Exclusive discounts: AT&T & Verizon Insight & Dell Staples United Moving Services OKRIN & Sherwin Williams AMC Movies Premium Seats USA (concert & sports events) LMT Club & Member Auto Buying by TrueCar Abenity Travel Center Six Flags Harry & David Gifts & Godiva

Purpose of Your Job Position

The primary purpose of your job position is to ensure adequate and appropriate staffing of the facility nursing department to meet the needs of the residents based on budget, census, and as may be directed by facility administration.

Delegation of Authority

As Staffing Coordinator, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

Job Functions

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

Duties and Responsibilities

Administrative Functions

• Maintain a current listing of all resident care employee phone numbers.
• Update business office with current posting of all department managers' phone numbers.
• Maintain daily tardy and absenteeism calendars.
• Report to Director of Clinical Services (DCS) all employees with excess tardiness or absenteeism in accordance with facility policy.
• Work with Human Resource Director and DCS when scheduling modified work duty employees in accordance with work restrictions and facility policy.
• Complete in timely fashion necessary nursing department employee records upon hiring, job reclassification, and discharge.
• Assist employees in accurate completion of forms (i.e., leave and day off requests, time cards, etc.) pertinent to scheduling and staffing.
• Complete monthly nursing schedule coordinating requests to ensure appropriate coverage of units.
• Complete and post work sheets/time schedules. Coordinate variances with the DCS.
• Assist in completion and filing of designated reports in accordance with established policies and procedures.
• Perform miscellaneous duties pertaining to staffing and assist nursing supervisory personnel as necessary.
• Answer employee calls regarding staffing/scheduling functions. Prepare written correspondence as necessary.
• Answer applicant calls regarding position availability and coordinate interviews as deemed appropriate.
• Ensure newly hired nursing staff has time cards and schedules prior to orientation date.
• Assist in obtaining nursing care staff information needed for daily posting requirements.
• Consult with nursing department staff and supervisors concerning the staffing/scheduling needs: to assist in elimination/correction of problem areas, and/or improvement of services.
• Make written/oral reports/recommendations to the DCS concerning staffing and scheduling issues.
• Develop and maintain a good working rapport with interdepartmental personnel, as well as other departments within the facility.
• Ensure administrative functions are carried out promptly for an efficient operation.
• Assist in standardizing the methods in which work will be accomplished.
• Review complaints and grievances pertinent to scheduling and staffing. Make necessary oral/written reports to the DCS.
• Other related duties and responsibilities that may become necessary to meet the needs of the facility.
• Agree not to disclose assigned user ID code and password for accessing resident/facility information and promptly report suspected or known violations of such disclosure to the Administrator.
• Agree not to disclose resident's protected health information and promptly report suspected or known violations of such disclosure to the Administrator.
• Report any known or suspected unauthorized attempt to access facility's information system.

Committee Functions

• Attend various committee meetings of the facility (safety, recruitment and retention, etc.) as required.
• Collect and assemble/compile records for committee/DCS review, as requested, and prepare reports of nursing department labor issues to submit to such committees as directed.
• Implement recommendations from established committees as instructed.

Personnel Functions

• Assist in interviewing CNAs when requested.
• Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility.
• Assist in recordkeeping and documentation of attendance and tardiness for employee performance appraisals.
• Confirm license/certification and current standing with state approved agencies for all new hires prior to orientation date.
• Maintain confidentiality of all pertinent employee information.
• Assist with maintaining records of current certifications/licenses for nursing department employees.
• Report known or suspected incidents of fraud to the Administrator.
• Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver activates within established facility policy guidelines.

Staff Development

• Provide each newly hired nursing personnel with orientation schedule and assign staff member to provide orientation.
• Facilitate quality orientation program by communicating new hire orientation schedule to unit manager and unit staff who will participate in orientation.
• Attend in-service training programs as scheduled.
• Assist with recordkeeping for facility in-service education, and orientation classes for newly hired personnel.

Safety and Sanitation

• Report all unsafe/hazardous conditions, defective equipment, etc., to your supervisor immediately.
• Follow all established safety procedures and precautions when operating office equipment.

Equipment and Supply Functions

• Ensure nursing supervisory supplies have been replenished in work areas as necessary. Report equipment/supply needs to your supervisor.
• Ensure that work/assignment areas are clean and equipment and supplies are properly stored before leaving such areas on breaks, end of day, etc.

Budget and Planning Functions

• Report suspected or known incidence of fraud relative to false billings, cost reports, kickbacks, etc.

Resident Rights

• Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information.
• Ensure that resident's rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints are followed.
• Knock before entering a resident's room.

Other Duties

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Working Conditions

• Works throughout the nursing service area (i.e., drug rooms, nurses' stations, resident rooms, etc.).
• Moves intermittently during working hours.
• Is subject to frequent interruptions.
• Is involved with residents, personnel, visitors, government agencies/personnel, etc