Executive Assistant (Full-Time, Hybrid)

Job Description

Job Description

Forbes Riley Media is seeking a HIGH-LEVEL Executive Assistant to work directly with leadership and help manage day-to-day operations, communication, and organization across the company.

This role is not for beginners. We are looking for someone who is extremely organized, proactive, detail-oriented, able to keep up in a fast-paced, high-performance environment, and flexible with their schedule to meet the demands of the role.

This is a hybrid role, requiring both in-person support and remote work.

About Us:
Forbes Riley Media is an entrepreneur education company that elevates its clients to take control of their dreams and create high-level, functioning businesses. Having taught thousands of students, Forbes Riley and her team have changed countless lives with thousands joining her private group just to hear more everyday.

Why Us:

• Work directly with leadership

• Hybrid flexibility (in-person + remote)

• Long-term opportunity (we value team members who grow with us)

• Fast-paced, growth-oriented environment

• Opportunity to take on more responsibility over time

Job Type:

• Long Term

• Full-Time

• Hybrid (In-Person + Remote)

• High-level

Location Requirement:
Must be located in St. Petersburg, Florida or within ~30 minutes and available for in-person work as needed.

Schedule:
Must be available during Eastern Standard Time. Schedule is unpredictable and may include very long days depending on business needs. Must be highly flexible and available to travel as required.

Pay :
We are open to negotiating fair and favorable terms for the right experienced candidate.

What You’ll Be Doing:

• Managing calendars, scheduling, and appointments

• Assisting with in-person tasks, meetings, and coordination when needed

• Handling internal and external communication (email, Discord, etc.)

• Keeping projects and tasks organized for leadership

• Following up with team members to ensure execution

• Assisting with day-to-day operations and logistics

• Documenting processes and creating SOPs

• Supporting leadership with administrative and operational tasks

• Managing priorities in a fast-moving environment

Requirements:

• Must be located in St. Petersburg, FL (or within 30 minutes)

• Ability to work both remotely and in-person as needed

• Strong English written and verbal communication skills

• Extremely organized and detail-oriented

• Strong time management and ability to prioritize

• Proactive problem solver (doesn’t wait to be told what to do)

• Ability to multitask without losing quality

• Strong internet connection

• Comfortable learning new tools and systems quickly

• Ability to take direction and execute efficiently

The Ideal Candidate: (not a deal breaker if you don’t fit all of these)

• Has previous Executive Assistant or Operations experience

• Has worked in fast-paced or entrepreneurial environments

• Comfortable managing multiple priorities at once

• Strong follow-through (does what they say they will do)

• Has experience creating and following SOPs

• Highly reliable and consistent

• Positive attitude and willingness to grow

Softwares (not required but helpful):
Google Drive
Gmail
Notion
Discord
Zoom
Canva
Go High Level
Experience with social media platforms

\nCompany Description

Forbes Riley Media is an entrepreneur education company that elevates its clients to take control of their dreams and create high-level, functioning businesses. Having taught thousands of students, Forbes Riley and her team have changed countless lives with thousands joining her private group just to hear more everyday.

Company Description

Forbes Riley Media is an entrepreneur education company that elevates its clients to take control of their dreams and create high-level, functioning businesses. Having taught thousands of students, Forbes Riley and her team have changed countless lives with thousands joining her private group just to hear more everyday.