Operations Manager - Law Firm

Job Description

Job Description

VZ Law, formerly Velasco Law Group, APC, is hiring a full-time Operations Manager with at least 4 years of Office Management or Operations experience to oversee the day-to-day operations of our growing law firm.

The Operations Manager ensures firm operations run efficiently, staff are supported and clients receive exceptional service. This position is responsible for human resources, bookkeeping, billing and general office management. The ideal candidate is a strong communicator, highly organized, solutions-oriented and capable of managing multiple priorities in a fast-paced legal environment.

This is an onsite position that reports to our office in Downtown Long Beach. Occasional travel to our Downey location will be required on an as-needed basis.

About VZ Law

VZ Law is a well-established and experienced law firm specializing in estate planning, probate and trust law, with offices in Long Beach, Downey and Irvine. Our firm is dedicated to understanding and implementing our clients’ estate planning needs and providing customized estate plans. With services provided in English and Spanish, our team of attorneys, paralegals, legal assistants, and other staff are knowledgeable, experienced and committed to excellence in everything we do.

We pride ourselves on building a friendly, collaborative work environment with very low turnover.

Benefits
The compensation for the Operations Manager is $90,000 - $120,000 annually. This position is also eligible for the following benefits:

• Medical insurance
• Dental insurance
• Vision insurance
• 401k with match
• 5 days of paid vacation
• 5 days of paid sick leave
• 11 paid holidays
• Life insurance
• Professional development assistance

Essential Position Responsibilities

Firm Operations and Administration

• Manage the day-to-day operations of the firm across 3 Southern California locations.
• Create and implement office policies and procedures to improve efficiency.
• Coordinate with attorneys to ensure cases and projects move efficiently through the firm.
• Oversee vendor relationships, office supplies, facilities and equipment management.
• Manage legal software platforms and assist with technology implementation and troubleshooting.
• Coordinate internal meetings and firm events.

Human Resources

• Assist department supervisors with employee management.
• Support the firm's recruitment efforts, including interviewing, candidate selection and onboarding.
• Conduct new employee orientation and training.
• Administer human resources policies and procedures and maintain compliance with applicable employment regulations.

Financial Oversight

• Manage day-to-day bookkeeping, including accounts payable, accounts receivable and expense tracking.
• Monitor billing operations and collections coordination.
• Review and process payroll.
• Work with the firm's CPAs and accountants to provide accurate information for tax filings and financial reporting.

Qualifications

• At least 4 years of office management or operations experience. Law firm experience strongly preferred.
• A bachelor’s degree in a related field and/or equivalent work experience required. A bachelor’s degree is preferred.
• Good working knowledge of California employment laws and the ability to interpret them.
• Strong leadership skills and experience supervising employees.
• Strong interpersonal, written and verbal communication skills.
• Excellent organizational, time management skills and the ability to manage multiple priorities and deadlines simultaneously.
• Strong attention to detail and follow-through.
• Integrity and the ability to keep information confidential.
• Proficiency in Microsoft Office and cloud-based systems.
• Familiarity with legal practice management platforms such as Clio preferred.

How to Apply
Thank you for your interest in the Operations Manager opportunity available with VZ Law! Please submit your resume for consideration. We are not able to accept direct inquiries (i.e. phone calls, emails) about this position.