Administrative Specialist

Reporting directly to a Juvenile Service Manager or Director, responsible for providing administrative support to an assigned division by performing reception and clerical duties. Provides continuous coverage at a reception desk to assist visitors and callers Receipts funds for probation, restitution, court, and child support fees Assists in copying, filing and auditing invoices Enters and verifies data within the Juvenile Case Management System (JCMS) database Creates and maintains various reports, forms, worksheets, and informational materials Ensures comprehensive filing systems are maintained and up to date Retrieves, sorts and distributes incoming mail and fax documents Assists in planning and executing special projects and events Assists with policy and procedure updates Cross-trains with other office staff to ensure continuity of departmental operations Attends all meetings and trainings, as required Performs special duties as assigned Detention Assignment Processes and audits detention intake data Oversees RAPTOR data system and compiles monthly visitor and volunteer activity Court Assignment Processes juvenile arrest documentation Updates Department of Public Safety (DPS) computerized criminal history and ensures compliance Maintains and produces caseload reports Probation Assignment Processes and audits probation case data Records probation details within DPS database Creates and tracks various correspondence related to probation Performs school records requests Records Assignment Performs record/file maintenance and quality assurance Reviews and prepares all documentation relating to sealing of records for eligible youth Verifies data within case management system and enters applicable notes Scans and/or prepares records for destruction Organization Relationships Reports directly to – Juvenile Services Manager or Director Direct Reports – No Physical Demands Position involves prolonged standing, sitting, walking, reaching, twisting, pushing, pulling, kneeling, bending, talking, and listening Position involves some driving related to errands and meetings Environmental Factors Work is primarily indoors in an air-conditioned environment Occasional contact with persons accused or adjudicated of crimes Irregular Hours Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required May be deemed essential personnel in the event of an emergency Qualifications High School diploma or equivalent One (1) year of clerical experience in a professional office environment Working knowledge of Microsoft Office Suite Licenses and Certifications Required within thirty (30) days of employment Valid Texas driver's license Preferred Qualifications Two (2) years of clerical experience in a professional office environment Court Assignment: Prior work experience in a law enforcement or juvenile justice setting Employment Testing Criminal background check: Yes Motor Vehicle Record check: Yes Drug screening: Yes Physical exam: Yes Psychological exam: No Additional: Child Abuse Registry Check Tobacco Free Workplace Policy Williamson County is a tobacco free workplace. The use of tobacco and non-tobacco products such as vapor, e-cigarettes and the use of chewing tobacco or like products is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment. Additional Information The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change. Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department. #J-18808-Ljbffr