Administrative Assistant

Administrative Assistant

Palm Beach Atlantic University - West Palm Beach - West Palm Beach, FL 33401

Position Type Full Time Education Level Post High School Training Required

In support of the university's mission and objectives, the Administrative Assistant for the Rinker College of Business reports to the Dean. The Administrative Assistant oversees the day-to-day operations of the office and reception, ensuring a welcoming and efficient workplace environment. In addition, the Administrative Assistant provides comprehensive administrative support to faculty, scheduling, and resource coordination.

Faculty Support

• Assists with faculty expense management.
• Assists with faculty travel
• Manages the Rinker Report and other marketing compliances.
• Manages outside school events and student clubs.
• Completes all Sedona updates and entry.
• Coordinates syllabi.
• Assists with faculty and advisory board meetings, providing minutes.

Office Management and Reception

• Serves as front reception.
• Assists with forms management.
• Engages in student advising.

Building Management

• Manages rooms, schedules, and availability.
• Engages with maintenance when needed.
• Provides general office management.

Qualifications

Education: Post high school training required, Bachelor's degree, preferred, or equivalent experience.

Experience: 3+ years of office and administrative support experience required.

Essential Competencies (Knowledge, Skills, and Abilities)

• Customer Service Orientation – Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times.
• Professionalism – Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic.
• Christ-first Faith – Provides spiritual support to community members, including students, on their Christian faith journey.
• Attention to Detail – Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye.
• Confidentiality – Maintains the necessary confidentiality and discretion required for the position.
• Effective Communication – Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences.
• Problem-solving – Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner.
• Teamwork & Collaboration – Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally.

Additional Requirements

Ability to sit for prolonged periods of time.