Litigation Legal Assistant

Litigation Legal Assistant

Employment Type

Full-Time | On-site

Roseland, NJ, US

We're partnering with a nationally recognized law firm that is seeking a detail-oriented, highly organized, and proactive Litigation Legal Assistant to support a dynamic team handling complex commercial litigation matters.

Key Responsibilities:

• Perform daily administrative and litigation support tasks, including document preparation, file organization, data management, and calendaring of critical deadlines.
• Prepare, revise, proofread, and finalize legal documents, including pleadings, motions, briefs, discovery requests and responses, subpoenas, and correspondence.
• Coordinate and maintain attorney calendars, including court appearances, depositions, mediations, hearings, client meetings, and filing deadlines.
• Electronically file legal documents in state and federal courts, including NJ E-Courts, NYSCEF, and PACER.
• Assist attorneys with discovery management, document productions, exhibit preparation, and trial preparation.
• Maintain case files and organize litigation materials in both physical and electronic formats.
• Communicate professionally with clients, courts, opposing counsel, and outside vendors while maintaining confidentiality and professionalism at all times.
• Enter attorney time, assist with billing coordination, expense processing, and matter management using firm billing systems.
• Coordinate travel arrangements, meeting logistics, and other administrative support as needed.
• Support multiple attorneys simultaneously while managing competing priorities and deadlines.
• Flexibility to work overtime as needed to meet litigation deadlines and business needs.

Qualifications:

• Minimum of 4+ years of experience as a legal assistant supporting litigation attorneys in a law firm environment.
• Experience supporting commercial litigation matters is preferred.
• Bachelor’s degree or equivalent professional experience preferred.
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Experience with document management systems such as NetDocuments, SurePoint, or similar platforms preferred.
• Familiarity with state and federal court filing procedures and litigation deadlines.
• Strong organizational, multitasking, and time-management skills with the ability to prioritize effectively in a deadline-driven environment.
• Excellent written and verbal communication skills with a polished and professional demeanor.
• Exceptional attention to detail and accuracy in drafting and proofreading legal documents.
• Ability to work independently while collaborating effectively within a team-oriented environment.

If you thrive in a fast-paced environment, have exceptional organizational skills, and play a critical role in efficiently managing matters from inception through resolution, we'd love to hear from you.