Remote Administrative Assistant (Entry Level)

Remote Administrative Assistant (Entry Level)About the job Remote Administrative Assistant (Entry Level)We are looking for someone with exceptional time management skills who is willing to take initiative and work under minimal supervision. The ideal candidate will possess a growth mindset with a desire to continually expand their skills and knowledge by actively engaging in projects/activities outside of their normal scope of work.Position Responsibilities:Prioritize and manage the schedule for executives using highly advanced expertise with calendars and virtual resource tools to increase efficient use of time based on directors business prioritiesExperience building strong relationships with key partners including customers, peers, and leadership team in both onsite and virtual environmentsCoordinate and process domestic and international business travel arrangements, monitor designated business traveler's logistics, generate expense reports and assist in reconciling corporate credit card chargesCreate and maintain a 30-60-90 day look-ahead of key meetings and events, proactively facilitate any preparation needed for future eventsIdentify alternates for meeting attendance as neededProcess and screen incoming and outgoing communication and correspondence to ensure proper dissemination of informationCommunicate information typically sensitive in nature relative to the Business Unit or EnterpriseCoordinate with the appropriate focal(s) to support the acquisition and maintenance of resources such as computing equipment, telecommunications, and office suppliesPlan, support and implement logistics for executive level internal and/or external events and meetings across multiple sitesCreate, edit and maintain communication such as reports and presentationsTrack and maintain information relative to department and business operationsPossess demonstrable organization skills and attention to detail with the ability to multi-taskThis position allows telecommuting. The selected candidate will be required to perform some work onsite at one of the listed location options. The ratio will vary based on business needs.Basic Qualifications (Required Skills/Experience):3+ years of experience supporting and engaging with executives and their leadership teams to coordinate priority needs, support internal and external events, and provide effective travel arrangements3+ years of experience in coordinating and processing travel arrangements, generating expense reports and reconciling corporate credit card charges3+ years of experience with Microsoft Word, Excel, Outlook, and PowerPointPreferred Qualifications (Desired Skills/Experience):3+ years of experience in partnering with executives to develop and manage the operating rhythm/cadence for executive leadership teams3+ years of experience collecting, interpreting data, and managing high level projects for Executives or Senior LeadershipExperience managing and organizing multiple deliverables and deadlines with minimal directionA team player, able to work in collaborative environmentExperience as a subject matter expert with system and tools: WebEx, SharePoint, Concur, SSPN and travel and expense reportingExperience prioritizing action items and plans around key business objectives and distinguish between urgent and important.J-18808-Ljbffr Recruit Monitor