Catering Coordinator

Catering Coordinator

Our patients are our number one priority! We're committed to giving children back their childhood!

Location: Dallas - Hospital

Schedule: MondayFriday (Occasional evenings and weekends)

Hours: 7:00 am - 5:00 pm

On-site position, not remote/hybrid

Duties/Responsibilities:

• Prepare and deliver food, drink, and snack ordering services for meetings, conferences and events across hospital locations.
• Supervise all outside catering vendors ensure compliance with hospital policies, sanitation procedures and food safety standards, including proper dish machine usage.
• Utilize scheduling and event management systems, including Resource Scheduler, Event Master, and Microsoft Office Suite for event coordination, tracking and reporting.
• Communicate and collaborate effectively with meeting organizers, administrative assistants, hospital departments, and external vendors to meet event service needs.
• Receive, inspect, sort, and organize incoming food and beverage deliveries while ensuring proper handling, storage, and inventory rotation using FIFO methods.
• Maintain compliance with Texas food safety regulations and organizational health standards.
• Ensure catering kitchen areas, equipment, coffee urns, and service areas remain clean, sanitized, and organized.
• Maintain professional communication, customer service standards, appearance, and conduct during all catering and event activities.
• Track attendance counts, event expenses, invoices, and actual charges incurred for catering functions.
• Prepare and submit monthly catering reports and cost summaries to the Director of Food and Nutrition Services.
• Coordinate with Environmental Services regarding linens, tables, room setups, and special event requirements.
• Schedule and manage rental equipment and supplies through approved rental vendors as needed.
• Assist with the development and standardization of banquet recipes in collaboration with the IT Registered Dietitian (RD).
• Perform other duties as assigned to support the operations and success of hospital meetings, conferences, and special events.

Required Skills/Abilities:

• High School graduate, Associates degree preferred.
• Experience in hotel or hospital catering
• Self-direction; requires little or no supervision
• Food Service Handler with the State of Texas
• Must be flexible regarding hours and days of the week
• Excellent organizational, multitasking and interpersonal skills
• Flexible and adaptable to variable work hours and event demands

Working Environment:

• Working Conditions: Inside, Outside
• Working Position: Sitting, Standing, Walking
• Physical Demands: Medium
• Physical Requirements: Lifting/Carrying, Pushing/Pulling, Repetitive Movements, Stooping/Kneeling/Bending, Balancing
• Lifting or carrying: 25-34 lbs.
• Sensory/Communicative activities essential to the performance of this position: Feeling, Hearing, Seeing, Smelling, Speaking, Tasting
• This position will be exposed to Inside/Outside Environments, Loud Noise