Legal Administrative Assistant

Job TitleAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.At our client's firm, the team helps high- and ultra-high-net-worth individuals and families enjoy a full life while preserving their wealth for future generations, and provides for the people, causes, and communities they care about most. The firm focuses on exceeding expectations, simplifying lives, and helping clients establish legacies that last for generations. The firm is always looking for talented and motivated individuals to join the team. If you want to work for a company that values your contributions and supports your growth, we would like to meet you.Key ResponsibilitiesProvide direct administrative support to the General Counsel, helping manage day-to-day priorities, communications, materials, and follow-up items in a timely and organized mannerServe as a central administrative resource for the legal department, taking ownership of team-wide administrative needs that support department operations, processes, and coordinationTriage the legal department inbox, reviewing incoming requests, identifying priorities, routing matters to the appropriate legal team member, and tracking follow-up to help ensure timely responsesCoordinate signature processes, including preparing signature packets, circulating documents for execution, monitoring completion, and maintaining organized records of signed materialsSupport KYC and diligence requests by gathering information, coordinating internal responses, tracking open items, and helping ensure requests are completed accurately and efficientlyMaintain legal records, files, and systems, including organizing documents, updating trackers, supporting recordkeeping processes, and helping ensure information is complete, current, and easy to locateAssist with legal department tools and workflows, including matter management, contract management, invoice processing, report generation, and other administrative processes that support the team's efficiencyCoordinate internal and external communications professionally and thoughtfully, serving as a helpful point of contact for routine legal department inquiries and follow-upSupport special projects and ad hoc administrative needs that arise from time to time, bringing a proactive, solutions-oriented approach to helping the legal team operate smoothlyRequired Skills & QualificationsBachelor's degree or higherProven success in a similar fast-paced legal environmentStrong work ethic with the ability to multitask and prioritize tasks effectivelyStrong organizational and time management skills with attention to detailExcellent written and verbal communication abilitiesFamiliarity with document management systems and office softwareAbility to handle sensitive and confidential information with the utmost discretionProficient using legal research tools and softwareStrong interpersonal skills and ability to work collaboratively in a teamNotary Public (or ability to become a notary)Physical RequirementsThis position requires the physical capabilities to work in an office environment, which may include prolonged periods of sitting at a desk and working on a computer. The firm seeks to make reasonable accommodations that enable individuals with disabilities to perform essential duties when possible.This position may require the ability to lift up to 15 pounds.This position is required to work onsite 4 days per week.U.S. Eligibility RequirementsMust be 18 years of age or olderMust have unrestricted work authorization to work in the United States. For U.S. employment opportunities, the firm hires U.S. citizens or permanent residents. Exceptions to these requirements will be determined based on shortage of qualified candidates with a particular skill. The firm will require proof of work authorization.The firm participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, the employer is required to give you written instructions and an opportunity to contact the Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.Must be willing to execute the firm's Employee Agreement or Confidentiality and Non-Disclosure Agreement, which require, among other things, post-employment obligations relating to non-solicitation, confidentiality, and non-disclosure.What You Can ExpectThe firm's dedication to the employee experience is aimed at supporting, empowering, and inspiring its talented team through:401(k) Plan with Employer MatchingFour Medical Plan options generously subsidized by the firmEmployer-paid Dental, Vision & Life and AD&D InsuranceEmployer-paid Short-term & Long-term DisabilityPaid Maternity & Parental LeaveFlexible Spending Accounts & Health Savings AccountsDependent Care FSACommuter & Transit FSACorporate discount programTraining reimbursementPaid professional designationsVolunteer days to give back to the communityThe firm is a global wealth management organization focused on serving ultra-high- and high-net-worth clients through integrated investment management, wealth strategy, and family office services. Its partnership-driven model brings together the personal service and objectivity of a boutique with the scale and resources of a larger institution, combining collective expertise to deliver a transparent, client-first experience and to help clients simplify their lives, manage their wealth, and establish lasting legacies.