Executive Assistant

Job Title: Executive Assistant to the CEO & Sales, Event Coordinator Work Location: Patterson, NY Division/Department: Admin Reports to: CEO Employment Type: Full-time, Exempt Job Description JRS Pharma LP is seeking an experienced Executive Assistant to the CEO and Sales Event Coordinator to join our growing U.S. team as a key member of our leadership and commercial support functions at our Patterson, NY office. This role plays a vital part in ensuring the efficient coordination of executive priorities while supporting the planning and execution of strategic sales events that drive business growth. The position is responsible for managing the CEO's schedule, communications and administrative needs while also organizing high‑impact events that enhance customer engagement and brand presence. The role fosters collaboration across executive leadership, sales, marketing and operations, and upholds the company’s commitment to professionalism, precision and customer satisfaction. Essential Duties and Responsibilities Support the CEO in daily tasks or projects. Provide statistical reports from SAP, pivot, variance reports and SharePoint. Maintain SharePoint for sales. Manage executive calendar and schedule meetings. Coordinate and execute sales and corporate event planning. Coordinate all travel for departments in compliance with travel policy. Maintain vendor relationships for office vendors. Coordinate corporate lunches and company events. Review and complete expense reports for approval for the CEO and VP of Global Sales. Prepare presentations and management reports. Handle correspondence, answer calls and direct callers to appropriate people. Keep track of sales representatives via monthly reports and travel schedules. Assist sales representatives with PowerPoints under time constraints. Update and maintain sales onboarding book for new sales hires. Maintain filing system, CDA’s, supply agreements. Run and implement monthly reports, variance reports, etc. Maintain special pricing sheets. Order supplies for departments, ensuring kitchen supplies are in stock. Perform related duties as assigned by supervisor. Maintain compliance with all company policies and procedures. Education and/or Work Experience Requirements Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers. Excellent computer proficiency (MS Office – Word, Excel and Outlook). Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service. Ability to work independently and to carry out assignments to completion within parameters of instructions given. 3–5 years’ experience in a professional corporate environment. Experience and/or education in Human Resources and/or Payroll. Professional appearance and attitude. High school diploma or GED required. 2‑year Associate Business Degree or Bachelor Degree preferred. Must meet minimum requirements to apply. Physical Requirements Ability to safely and successfully perform essential job functions consistent with ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards. Ability to maintain regular, punctual attendance. Willingness to travel 10% domestically. Must be able to lift and carry up to 30 lbs. Must be able to talk, listen and speak clearly on telephone. Compensation Details USD 60,000 – 65,000 Yearly Salary. #J-18808-Ljbffr JRS PHARMA