Recruiting Coordinator & Administrative Support (contract-to-hire)

Job Description

Job Description

Atomic Machines is ushering in a new era of micromanufacturing with its Matter Compiler™ technology platform. This platform enables new classes of micromachines to be designed and built by providing manufacturing processes and a materials library that are inaccessible to semiconductor manufacturing methods. It unlocks MEMS manufacturing not only for device classes that could never be produced by semiconductor methods, but also for entirely new categories. Furthermore, this digital platform is fully programmable in the way 3D printing is digital—but whereas 3D printing produces parts of a single material using a single process, the Matter Compiler™ technology platform is a multi-process, multi-material system: bits and raw materials go in, and complete, functional micromachines come out. The Atomic Machines team has also created an exciting first device—made possible only through the Matter Compiler™ technology platform—that we will be unveiling to the world soon.

Our offices are in Emeryville and Santa Clara, California.

Atomic Machines is seeking a highly organized and proactive Recruiting Coordinator / Administrative Assistant to support our growing recruiting and recruiting leadership team in our Santa Clara office. This high-visibility role combines candidate coordination with administrative support, helping deliver an exceptional candidate experience while keeping recruiting operations running smoothly behind the scenes.

You'll partner closely with the Head of Strategic Growth and broader recruiting team to manage interview scheduling, candidate logistics, calendaring, travel coordination, and day-to-day operational support. You'll also help coordinate team events, offsites, and other recruiting-related activities as needed. Success in this role requires exceptional attention to detail, strong communication skills, sound judgment, and the ability to stay organized in a fast-paced environment.

As one of the first points of contact for many candidates, you'll play an important role in shaping how people experience Atomic Machines. We're looking for someone who is thoughtful, reliable, solutions-oriented, and excited to support a high-performing team.

This is a 90-day contract role with the potential to convert to full-time based on performance and business needs.

What You'll Do

• Coordinate and schedule interviews across multiple teams, offices, and time zones with a high degree of accuracy and professionalism.
• Manage candidate logistics for onsite, virtual, and hybrid interviews across the Emeryville and Santa Clara offices.
• Partner closely with recruiters, hiring managers, and interview teams to ensure a smooth and efficient hiring process.
• Serve as a primary point of contact for candidates, delivering a thoughtful and seamless experience throughout the interview process.
• Support the Head of Strategic Growth with calendar management, meeting coordination, administrative support, and operational follow-through.
• Provide general coordination and administrative support across the recruiting and people teams as needed.
• Assist with team events, offsites, onsite activities, and other recruiting-related logistics.
• Proactively manage scheduling conflicts, last-minute changes, and other operational needs with urgency and attention to detail.
• Maintain candidate tracking systems, interview schedules, recruiting documentation, and internal resources.
• Coordinate candidate travel arrangements and onsite visit logistics as needed.
• Use Greenhouse, Google Calendar, and Google Workspace tools to support recruiting coordination and team operations.
• Support recruiting operations projects and process improvements.

What You'll Need:

• 1–3 years of administrative, office coordination, or recruiting support experience (startup or high-growth environment a plus).
• Mastery of Google Workspace (especially Calendar, Docs, and Sheets).
• Excellent organizational and multitasking skills, with strong attention to detail to ensure reliability and accuracy.
• Sound judgment, professionalism, and a proactive, solutions-oriented mindset.
• Excellent verbal and written communication skills.
• Comfort working both independently and collaboratively across teams.
• Pride in creating smooth, efficient workflows.
• Bachelor's degree required.

Hourly Rate Range

$45—$60 USD